Tuesday, July 26, 2016

Chemonics International,Administrative Assistant Jobs in Rwanda



Chemonics International, an international development company, seeks experienced professionals for the USAID-funded Soma Umenye (Literacy Enhanced Across Rwanda Now). Soma Umenye’s objective is to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda by the end of Grade 3. The project will commence in July 2016 and conclude in July 2021. The project is currently seeking qualified candidates for technical and operational positions based in Kigali, as well as the Northern, Southern, Eastern, and Western Provinces.
Title: Administrative Assistant
Project: Rwanda Soma Umenye

Project Summary
Soma Umenye will work to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda by the end of Grade 3. Specifically, Soma Umenye will target all children in Grades 1-3 attending public and government-aided schools nationwide and ensure that at least 70 percent of students are able to read grade-level text with fluency and comprehension by the end of Grade 3.
Principal Duties and Responsibilities
  • Fulfill office management duties including, answering phones, photocopying, faxing, and others as required.
  • Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants.
  • Maintain transport booking arrangement for project staffs including checking weekly vehicle log book.
  • Maintain and stock office supplies and process supply orders from the Procurement and Logistics Specialist.
  • Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation.
  • Ensure the proper filing and archiving of all relevant administrative, contractual, personnel, technical and programmatic documents both via electronic files and hard copy files.
  • Organize and manage project report/resource library and project equipment, monitoring and tracking staff material/equipment use.
  • Provide administrative support to the Operations Director, Chief of Party, and other management.
  • Prepare reports of meetings convened or attended by project management.
  • Take meeting minutes for all team meetings and distribute to team members.
  • Assist Administrative Manager in hosting project visitors and arranging meeting details.
  • Answer inquires and supply available project information from other Chemonics projects, USAID staff and other development projects as necessary.
  • Prepare travel, event and personnel calendars, and contact lists for distribution.
  • Deliver adequate, timely administrative and logistical support to the technical team, as needed.
  • Fulfill other administrative functions, as required.
Job Qualifications
  • Certificate/diploma in related field preferred.
  • Minimum of 1 year of experience as administrative assistant, receptionist, or related position; USAID experience desirable.
  • Excellent interpersonal and communications skills.
  • Demonstrated leadership, versatility, and integrity.
  • Written and spoken proficiency in English.
Location of Assignment
The location of assignment is Kigali, Rwanda with intermittent travel throughout the country.
To apply for this position, please click the following link: Administrative Assistant

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