Saturday, July 16, 2016

Plan,Girl's Safe School Project Coordinator Jobs in Rwanda

Founded over 75 years ago, Plan is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan is indep
endent, with no religious, political or governmental affiliations.
Plan International has been working in Rwanda since 2007 with a major focus on four country programs:  Right to Access Quality and Inclusive Education, Right to Early Childhood Care and Development through United Communities, Right to Youth Economic Security through Active Citizenship and Right to Protection. Plan currently operates in Gatsibo, Kayonza, Rwamagana, Bugesera and Nyaruguru. Plan International Rwanda has recently entered into partnership with UNHCR as partner implementing Sexual & Gender Based Violence Responses and Child protection in all Refugees Camps across the country.
Plan has a strict child protection policy and guidelines that all staff must follow at all times. All staff are expected to help ensure all Plan associates know, understand and follow these and take an active role in the protection of all children from abuse and exploitation. 
To facilitate the implementation of its activities, Plan International Rwanda is inviting applicants from suitably qualified Rwandan nationals to fill the following vacant position:
Position:Girl's Safe School Project  Coordinator
Level: D1 Grade
Type of appointment: Fixed term Contract
Duty Station: Nyaruguru Program Unit
Contract duration: 2 years
Deadline for applications: 22nd July 2016
Context and rationale
Right to Access Quality and Inclusive Education is one of the programs in Plan International Rwanda’s Five Year Country Strategic Plan (2013-2018). Plan International Rwanda has identified this theme among others to potentially make significant impact in the country and on the community, reinforced by the fact that Plan Rwanda has core competence from experience in implementing similar programs in and out of the region.
Plan International Rwanda acknowledges that even though the enrolment of girls at Primary is higher than that of boys at 97% compared to 94% respectively (2014 statistics), there still exist issues that hinder quality access to girls education and make the school environment more conducive and girl friendly to enable their meaningful learning and retention in school.
Since this is a full BIAAG friendly project, the post holder reports directly to to the Gender Advisor. The incumbent coordinates the overall implementation of the project and supervises the project staff based at the Program Unit levels. S/he supports the Gender Advisor in planning, implementing, monitoring all aspects of the project. S/he will be responsible of the smooth project implementation on Program Units and coordination of other fields’ activities and other related activities within Plan International Rwanda in collaboration with the Gender Advisor and other program staff at the CO and PU levels.  S/he also engages in Partner’s capacity building.
Typical Responsibilities - Key End Results of Position:
Coordinate the overall management of the project which include but not limited to:
  • Lead Sensitization campaigns through collaboration with other partners in relation to project objectives
  • Support the implementation of project activities as outlined in the project Log frame.
  • Conduct local advocacy work with the District and Donor community to increase the budget allocation to support girls futures through GBV prevention,
  • Elaborate/Manage and supervise the preparation of the budgets
  • Ensures that project administrative processes are carried out in conformity with the agreed standards and policies, to ensure alignment to the project objectives
  • Facilitate information sharing, communication and coordinate activities among project stakeholders/partners;
  • Prepare project reports including Project Outline in line with agreed budgets and activities in the Fund Agreement Document (FAD);
  • Responsible for the field verification of project budget expenditures to ensure that project funds are spent as planned
  • Coordinate Project visits and prepare visits reports including meetings reports
  • Promote and abide by internal policies and procedures including but not limited to:  Child Plan Protection Policy and Code of Conduct
  • Participate in the preparation of the project annual budget and monitor the budget by use of corporate monitoring tool (SAP)
  • Ensure that fixed assets are adequately maintained, inventoried and are only for the project official business.
  • Manage in collaboration with the M&E staff, monitoring and evaluation of the project and according to the project M&E framework and FAD monitoring requirements.  Track changes over time
  • Supervises performance report of the project frontline staff
  • Planning in collaboration with local partner NGO (YWCA), all activities of the project as well as budgeting
  • Prepare project work plans in collaboration with JNO project staff
  • Prepare quality quarterly narrative reports that are shared with JNO
  • Joint line management of any project staff together with Program Unit Managers
  • Together with other project staff reflect on the projects successes and what is and is not going well.  Use this information to inform the projects design and discuss findings internally within Plan International Rwanda and with JNO.
  • Represent Plan International Rwanda at any delegated workshops, meetings etc
  • Responsible for the effective implementation of project activities in the field as well as for the budget expenditures.
  • Review partners reports and provide written feedback and recommendations to Gender Advisor and PSM for the final approval
  • Provide technical input and ensure supervision of the performance appraisals and report of the project frontline staff in collaboration with PUMs.
Indicators for success:
  • Effective budget management
  • Effective project planning and timely Reporting
  • Good relationships and communication with Donors
  • Good relationships and communication with project partners
  • Project targets and outcomes are achieved
  • Strong quality Baseline Evaluation report produced
  • Effective learning and monitoring system in place
  • Quality Education strategies which promote girls education
  • Best practices are well documented, shared and supported by research and evaluation studies
Knowledge, Skills, and Experience Required to Achieve Role’s Objectives:
Skills specific to the post
  • Good facilitation, participatory approaches, interpersonal, analytical, and negotiation skills;
  • Good experience in vocational education, formal education
  • Good command in project management
  • Good capacity of strategic thinking, networking and making sound judgment and recommendations;
  • Ability to organize own work independently and willingness to work beyond normal working hours
  • Ability to work in diversity and to respect donors requirements
  • Ability to integrate/mainstream Gender aspects into Plan International Rwanda’s Education program
  • Strong team building and motivational skills
  • Communication skills (fluent in English, knowledge of French is an asset)
  • Proficient in computer skills
  • Team player with good mentoring and coaching skills,
  • Highly effective networking and inter-personal skills,
  • Timely and effective delivery
  • Gain, develop and retain credibility about performance
  • Commitment to child protection and participation
  • Courtesy, honesty and integrity, effective and clear communication
  • Postgraduate degree and related diploma in Education, social, development studies or related fields
  • Minimum of 3 years relevant working experience in education project management or similar position.
  • Working experience in financial education for the youth or any other groups in an education setting.
  • Working experience in a similar role and experience in working with bilateral organizations or INGOs would be an added advantage.
  • Working experience in all areas of project cycle management and experience and ability to lead and coordinate each stage.
  • Excellent reporting skills and competencies in computer literacy (M-Excel, MS-Word, & Power Point)
Knowledge /Competencies
  • Knowledge in Gender in particular and in human right based approach to development ,
  • Demonstrate experience in developing strategies and designing program interventions, including monitoring and evaluation
  • Demonstrate ability to assess best practice, document and disseminate lessons learned
Values: Respect, integrity, diversity, commitment to excellence, adaptability, able to perform under stress, innovation, building relationships, communicating effectively, facilitating change, developing teams, organizing, personal commitment to Plan’s child protection policy.
How to Apply  
  • Please hand deliver your applications at the Front Desk of Plan International Rwanda Country Office in Kagugu, Plot number 821. Full Job descriptions are available upon request at Plan Reception during working hours.
Your application should include:-
  1. A covering letter  (ii) A comprehensive CV (iii) Academy Certificates  (iv) Details of 3 referees, one of whom should be your current employer (v) Your most recent performance appraisal
  • Deadline for applications is Friday 22nd July 2016 @ 2pm.
Please note that applications which do not meet the specified minimum requirements or are received after the closing date will be rejected. Only short listed candidates will be contacted. Qualified Women candidates are particularly encouraged to apply for this position. All application materials will not be returned.

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