Wednesday, July 20, 2016

Plan,Grants Accountant Jobs in Rwanda

Founded over 75 years ago, Plan is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan is independent, with no religious, political or governmental affiliations.
Plan International has been working in Rwanda since 2007 with a major focus on four country programs:  Right to Access Qualit
y and Inclusive Education, Right to Early Childhood Care and Development through United Communities, Right to Youth Economic Security through Active Citizenship and Right to Protection. Plan currently operates in Gatsibo, Kayonza, Rwamagana, Bugesera and Nyaruguru. Plan International Rwanda has recently entered into partnership with UNHCR as partner implementing Sexual & Gender Based Violence Responses and Child protection in all Refugees Camps across the country.
Plan has a strict child protection policy and guidelines that all staff must follow at all times. All staff are expected to help ensure all Plan associates know, understand and follow these and take an active role in the protection of all children from abuse and exploitation. 
To facilitate the implementation of its activities, Plan International Rwanda is inviting applicants from suitably qualified locally based Internationals and/or Rwandan nationals with international experience to fill the following vacant position:
Position: Grants Accountant
Grade: Level D1  
Type of appointment: Full time Permanent position   
Duty Station: Kigali Country Office
Deadline for applications: 29th July 2016
Job summary
Responsible for all of Plan International Rwanda’s Grants in terms financial planning, management, controlling and timely reporting. Responsible to ensuring accurate cash flow forecasts and other financial operations (as below) in adherence to Plan policies and procedures.
The post holder will report to the Country Finance Manager of Plan International Rwanda.. He/she plays Finance advisory role in Management of Grants and is responsible for Grants Financial reporting as well as Internal Financial Controls enhancement. 
Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success
Grants related
  • Prepare all grant financial reports accurately and timely for CFM review and sign off to National Offices (NOs) and CMT. (On the 5th day of following month for monthly reports and 3 days before the due date for NO deadlines )
  • Consolidate all PU grant financial reports which require consolidation at CO for submission to the CA for review and CFM for approval and sign off to NOs and/or CMT (3 days before the due date)
  • Review all grant proposal to ensure that each grant proposal has adequate administration/operational provisions (within 2 days of receipt of grant proposal)
  • Review all grant proposals to ensure that the planned activities are correctly coded according to the corporate coding system and that the budget allocations made are reasonable.(within 2 days of receipt of grant proposal)
  • Create all grant PO account codes in GL after verification that the account codes relate to an approved grant PO in PPM. (within 2 days of receipt of instruction)
  • Associate/Attach all grant related account codes to each grant upon approval of grant PO (immediately after PO entry and checking on monthly basis before period end).
  • Review budgets for all grants funded Project Outlines ensuring that they are easily identified and aligned with grant proposals.
  • Prepare and distribute the relevant monthly grant financial reports to CMT, Grants Point persons and all others concerned.
  • Review the Monthly RESA Match Maker Report and Indicative Grant funding (IGF) and provide feedback to RO and IH while ensuring that all Grant projections within an FY are realistic and inline with all in country reports and systems. If need be adjust the Indicative grant funding report on Planet. 
  • Regular access to GTS and Planet (for Matchmaker and Indicative grant funding reports).
  • Set approved GADs into General Ledger and PPM and ensure regular GAD maintenance
Finance related
  • Request and consolidate all cash flow forecasts (grants & sponsorship) and submit for CA review and CFM approval. (to be done by 15th of the month before for the forecasted month)
  • Maintain a budget vs. actual report for each grant and submit a report to CFM for review and thereafter present to CMT on a monthly basis. (Monthly within 2 days of closing GL)
  • Review all budgets for each grant and all budget modifications and submit the same to CA for incorporation into country budgets by the set budget deadlines, and during quarterly budget reviews.
  • Consolidate all cash transfer requests from PU s (grants related) and submit to CA a funds refresher for review and CFM for approval.
  • Periodically visit all grant funded projects to verify that resources are optimally used and submit a project visit report to the CFM. (at least monthly).
  • Periodically visit PU finance team to ensure Grant related payments are appropriately done in adherence to grant regulations and give assistance and recommendations for improvements, if any (at least monthly) 
  • Liaise with respective Technical Advisor and Project Coordinators to assess the partner gaps in the financial management of grants and prepare action plan for addressing such gaps.
  • Prepare training programs and conduct grants financial training for partners, particularly CBO involved in implementation of grants.
  • Perform any accounting duties assigned to him such as:
  • Review purchase requisitions at CO Finance as a part of appropriate segregation of duties required.
  • Cross check accuracy and completeness of grant related selections.
  • Generate Cash Disbursements (Payment vouchers) in GL for CA review.
  • Stamps Cash disbursements as PAID after generations and ensures appropriate filing of the same
  • Enters and files all cash receipts Journals into the system for CA review
  • Take part in GL month-end process and ensures printing of monthly financial statements from the GL after period.
  • Perform bank reconciliations (within 2 days of period end).
  • Responsible for reconciliation of cash receipts v/s deposits received.
  • Consolidates all printed and prepared monthly financial statements for CA review and CFM approval.
  • Perform any other duties as assigned to him by the supervisor.
Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience
Educational Qualification and Experience
  • University degree in Accounting or Equivalent
  • At least 4 years working experience in a computerized accounts office
  • Experience in NGO’s Finance & accounting system is an advantage
  • Good budgetary and financial skills
  • Excellent knowledge of Excel and spreadsheets
Skills Specific to the Post
  • Strong management skills
  • Analytical skills
  • Communication skills, appropriate to the audience
  • Problem solving
  • Excellent interpersonal skills
  • Proficient in computer skills and use of relevant accounting packages
Knowledge, Skills, and Behaviours’ Required to Achieve Role’s Objectives:
  • Knowledge of Plan or like organisations’ policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct
  • Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.
Skills and behaviour
  • Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.
  • Well-developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan. This includes
  • Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.
  • Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
  • Demonstrates awareness and sensitivity to gender and diversity.
  • Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
  • Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
  • Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.
Level of Contact with Children:
Low contact:     No contact or very low frequency of interaction
How to Apply  
  • Please hand deliver your applications at the Front Desk of Plan International Rwanda Country Office in Kagugu, Plot number 821. Full Job descriptions are available upon request at Plan Reception during working hours.
Your application should include:-
  1. A covering letter  (ii) A comprehensive CV (iii) Academy Certificates  (iv) Details of 3 referees, one of whom should be your current employer (v) Copy of Valid Work Permit for International locally based candidates
  • Deadline for applications is Friday 29th July 2016 @ 2pm.
Please note that applications which do not meet the specified minimum requirements or are received after the closing date will be rejected. Only short listed candidates will be contacted. Qualified Women candidates are particularly encouraged to apply for this position. All application materials will not be returned.

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