Saturday, July 23, 2016

Save the Children,Procurement & Logistics Officer Jobs in Rwanda



POSITION ANNOUNCEMENT
Rwanda Country Programme, Kigali Rwanda
BACKGROUND:
Save the Children is the world's leading indep
endent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirteen districts in Rwanda with a current staff complement of approximately 134 staff.
SC Rwanda Country Office seeks to hire qualified, committed and experienced National to fill the following position: 
Position: Procurement & Logistics Officer
Place of Work:
Kigali
Reports to:
Staff directly reporting to this   post:
Time frame:
Tentative start date:                                                                      
Chief of Party
Administration Assistant
4 years
15th August 2016
  PURPOSE OF POSITION:
Save the Children is seeking a Logistics and Procurement Officer for a USAID-funded school community partnerships education project, which aims to support the Rwandan Education Board to create and roll-out a school-community partnership model to complement improved reading and writing instruction delivered in schools. The Logistics and Procurement Officer will support logistics for the program and will assist Program Coordinators and Officers with procurement, etc.
KEY AREAS OF ACCOUNTABILITY:
Support the delivery of effective Programmes for the project of School Community Partnerships for Education, by:
  • Supporting the Chief of Party in the delivery of in-country logistics activities, including relief distributions and maintenance and management of vehicle fleet and office equipment as part of the field office logistics team;
  • Ensuring that purchases are made in a timely and transparent manner, that Save the Children procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented;
  • Implementing effective stock management and administration systems, thoroughly monitoring stock levels and advising on appropriate stocking and replenishment to meet project demands;
  • Supporting and participating in effective training of national staff responsible for the maintenance and efficient running of procurement, communications, transport, security and office infrastructure;
  • Ensuring vehicle fleet management complies with SC standards through appropriate allocation and safe use of vehicles and servicing and maintenance schedules are adhered to throughout the programme;
  • Preparing a monthly ‘Logistics Report’ detailing all logistical activities including fuel and procurement, and stock reporting, asset register updates, staff issues, and other relevant information;
  • Communicating security procedures effectively so they are understood and strictly adhered to throughout the programme and so that briefing, communication, transport and other systems are developed in support of the maintenance of good security for all staff and visitors;
  • Advising the Chief of Party on evolving security situations to adapt logistics activities accordingly and ensure new emergency operations are effectively supported;
  • Assisting the Chief of Party in the proposal process by coordinating and helping identify technical logistics requirements;
Child Safeguarding
  • Understand the provisions of the Child Safeguarding Policy, Code of Conduct and Local/Country Procedures and conduct oneself in accordance with the rules of the Child Safeguarding Policy, in personal and professional lives – which includes reporting suspicions of child abuse.
  • Ensure that all project activities carried out are considered in relation to prevention of sexual exploitation and abuse and handling of serious complaints in line with the child safeguarding policy.
  • Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general and be vigilant about observing possible child abuse/harm in their personal and professional lives.
General:
  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
  • Perform other duties, as assigned by the Chief of Party or other senior leadership team members.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
Ambition:
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Widely shares personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically and on a global scale
Collaboration:
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement
Acts in the best interests of children
QUALIFICATIONS AND EXPERIENCE
Essential
  • A  Degree or Diploma in Procurement and Supplies management or relevant area
  • Minimum 3 years relevant experience of logistics support, including procurement, warehousing and stock control, goods distribution, and transportation and vehicle fleet management in large international non-governmental organisation or other international relief/development body;
  • Proven management ability to lead, motivate, train and develop staff;
  • Extensive experience in budget, logistics and operations planning;
  • Experience of setting up office equipment, including communications procedures;
  • Track record of training, managing and developing staff in logistics and administrative systems;
  • Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
  • Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi-location, values driven teams;
  • Willingness to work and travel in often difficult and insecure environments;
  • Commitment to Save the Children'.
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance  Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact. 
  • This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for receiving applications is 4th August 2016.
                       
Please mention Procurement & Logistics Officer as subject of your mail.
     *Note that only shortlisted candidates will be contacted.

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