Friday, July 8, 2016

USAID,Grants Manager Jobs in Rwanda

Project Background
The Private Sector Driven Agricultural Growth (PSDAG) project is a five-year (August 2014- August 2019) USAID-funded initiative implemented by International Resources Group (IRG) with the aim of increasing smallholder incomes by promoting private sector investment. PSDAG has two primary
complementary objectives: (1) To assist the Government of Rwandan (GoR) to increase private sector investment; and (2) To facilitate increased private sector investment by upgrading agricultural value chains. PSDAG leverages USAID funding with private sector investment through its Value Chain Competitiveness Fund (VCCF) using grants under contract.
PSDAG’s portfolio of grants is increasing and PSDAG seeks to hire an additional Grants Manager and Grants Assistant to support the management, implementation and monitoring of the PSDAG VCCF grants program.  The Grants Manager is in charge of implementation and management of the project’s grants program. The Grants Assistant supports the Grants Manager in his/her duties.
Below are the full job descriptions, duties and qualifications for each position.
Position No 1: GRANTS MANAGER                     
The Grants Monitoring Manager is in charge of implementation and management of the projects grants program that leverages and increases private sector investment in inclusive agriculture.
Objective and Duties
  1. Coordinate and oversee all PSDAG grant processes from the advertisement of the program to the closing out of grants. Takes a proactive leadership role to ensure that all documentation is accurate and complete and that processes are implemented in a timely and efficient manner.
In compliance with PSDAG Grants Manual and USAID rules and regulations, duties may include:
  • Manage and draft program design documents and advertisements including Annual Program Statements and Requests for Applications;
  • Manage the competition and selection process of potential grant recipients;
  • Host applicant conferences for potential grantees on selection, negotiation and management procedures and management tools.
  • Ensure all timely communication with potential applicants with a customer service-focus;
  • Coordinate the process and prepare all documentation for the grant application analysis and approval with Technical Team and Grant Technical Evaluation Committee;
  • Complete pre award assessments and environmental assessments with support from Technical Team;
  • Manage grant negotiation and award processes; complete due diligence on grantees, review, analyse and document that budget costs are reasonable, allowable and allocable to PSDAG. Communicate with grantees on a timely basis, requesting information and documentation as needed in a clear and responsive manner; engage Technical Specialists as needed.
  • Prepare Memorandum of Negotiations and Grant Agreements;
  • Ensure all required backup documentation is on file and accurate for internal and USAID approvals; upload approved grant packages to project shared drives and SharePoint system.
  • Coordinate with the Technical Team to provide input and reviews as needed throughout the selection, negotiation, award and management processes.
  • Review grantees’ funding requests and technical reports and ensure deliverables are on file.
  • Carry out field visits to prospect grantees as required.
  • Oversee the grant calendar and ensure that internal and external meetings, debriefs and conferences are schedule in advance and are communicated to applicants and grantees.
  • Oversee the procurement of in-kind goods and services to be granted to project beneficiaries, obtaining technical input on specifications, costs and quality. Ensure the timely and documented delivery of any in-kind good or services to beneficiaries.
Manage the overall operations and administration of the PSDAG grants program.
Duties may include:
  • Monitor ADS 303 and make recommendations for changes to the grants manual; keep the grants manual up to date with all current templates
  • Maintain grant trackers for the pipeline and payment projections for grant management and fund disbursements; ensure trackers are update and accurate on a weekly basis.
  • Write sections of USAID performance reports and work plans related to the grants (on a monthly, quarterly and annual basis).
  • Support internal training programs for PSDAG staff by identifying specific needs and preparing training materials.
  • Manage 1-2 Grant Assistants; assign defined responsibilities, review work product and ensure timeliness and quality of deliverables.
  • Communicate problems or reasons for delays in advance to supervisor.
  • Carry out any other duties assigned by the Chief of Party or direct supervisor within the project’s objectives and the employee’s responsibilities and skills.
  • University degree (BAC+4 level) in business, economic development, project management or financial management; post-graduate degree in relevant field preferred.
  • 5 years of proven experience in grants management; at least 3 years of which is working with USAID grants under contract, preferably in agriculture or economic growth.
  • Working knowledge of USAID grants management procedures, rules and regulations.
  • Excellent communication and writing skills in English.
  • Mastery of Microsoft Office applications, with excellent Microsoft Excel skills and the ability to develop and implement various grants management tools and resources.
  • Solution oriented and strong leader; able to work without supervision and take initiatives while maintaining a collaborative approach.
  • Strong communications skills with a focus on customer-focused support.
The Grants Manager works under the direct supervision of the Sr. Technical Advisor for Private Partnerships and in close collaboration with the Director of Finance and Administration.
How to Apply
Applicants should submit CVs and motivation letters electronically to the following email address:, indicating in subject line the position for which the candidate applies, not later than July 22, 2016 at 5:00 pm Kigali time.Hard copies will be rejected. 
Only shortlisted candidates will be contacted for the tests. If you are not contacted within four weeks from the deadline date, please consider that your application was not successful

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