Thursday, July 28, 2016

World Food Programme,Business Support Assistant Jobs in Rwanda



WORLD FOOD PROGRAMME - RWANDA COUNTRY OFFICE
EXTERNAL VACANCY ANNOUNCEMENT NO 16-0021852
Qualified female candidates are particularly encouraged to apply
Title:                                Business Support Assistant (Administration)
Level:                              SC-4

Type of Appointment:   Service Contract (SC)
Duration:                        6 months (renewable based on level of performance and availability
                                        of funding)                                
Duty Station:                 Karongi Field Office
Date of issue:                 28 July 2016
Date of closure:             9 August 2016

KEY RESPONSIBILITIES:
  1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
  2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
  3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
  4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
  5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
  6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
  7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
  8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
  9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
MINIMUM QUALIFICATION
Education:
Completion of secondary school education.
Experience:
Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
Knowledge of work routines and methods in order to complete processes under minimal supervision.
Uses tact and courtesy to give and receive information to a wide range of individuals.
Ability to identify data discrepancies and rectify problems requiring attention.
Ability to offer guidance or basic on-the-job training to more junior staff.
Language
Fluency in both oral and written communication in English or French. Knowledge of both is an added value. Fluency in Kinyarwanda.
Application procedure:
Step 1: Create your online CV.
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
Deadline for applications:  09 August2016.
If you have any queries relating to this Vacancy Announcement please send them to wfp.rwandavacancies@wfp.org
WFP does not charge fees at any stage during the recruitment process.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
Applicationsnot meeting the above requirement will not be considered.
Fighting Hunger Worldwide


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