Monday, August 1, 2016

British High Commission (BHC),Procurement Officer Jobs in Rwanda

POSITION             : Procurement Officer
GRADE                  : A2
POSITION TYPE : 12 Months Fixed Term contract
SALARY                 : Rwf 9, 415,385 per annum
The British High Commission (BHC) Kiga
li works to support the UK Government’s foreign policy objectives in Rwanda and has a vacancy for a Procurement Officer A2. This is a 12 months fixed term contract with potential for further contract extension at the end of the 12 months.
Main purpose of job:
To work as part of the Corporate Services Team and in close consultation with our Finance Hub in Pretoria, by leading all procurement activities for goods and services for the British High Commission Kigali, ensuring there is Value for Money at each step.
Roles and responsibilities:
Procurement delivery of all services or product under GBP 25,000.
With support from the Corporate Services Manager (CSM) and Heads of Section:
  • Manage the tender process of various procurement/contract-related goods, services including sourcing of suppliers,
  • Draft tender Terms of Reference; preparation of tender documentation, liaison and coordination with suppliers to clarify requirements,
  • Be part of the tender committee; preparation of bid evaluation forms/documents and seek appropriate approval wherever necessary.
  • Contract management to ensure they comply with all legal requirements and FCO procedure
  • Prepare electronic requisitions and purchase orders
  • With support from CSM and the Accountant, manage the Post Procurement Budget
Identifying potential suppliers within the region
  • To work closely with procurement colleagues from other posts within the region and Procurement Hub to deliver Procurement activity to a standardised process;
  • Proactively seeking opportunities to buy efficiently through common procurement routes or approaches to market and opportunities to ensure Value for Money at each stage.
Supplier relationship management
  • With support from CSM , to review, report and manage contracts and framework use at post,
  • To act as the Supplier Relationship Manager where appropriate including resolution of contractual disputes, taking appropriate action to protect the FCO’s interest.
Work in close collaboration the Regional Procurement Hub
  • Work closely with the Regional Procurement Head in implementing, managing, delivering regional objectives including running procurements within sub-Saharan Africa or other regions when workload requires.
  • Any other work related to procurement as it arises.
Resources managed
  • Contracts
  • Budget for different sections
  • Some inventories

Key competences required:
  • Delivering Value for Money
  • Delivering at Pace
  • Collaborating and Partnering
  • Making Effective Decisions
Skills / experience / qualifications required:
Essential on arrival:
  • Demonstrable 5 years experience in strategic procurement, contract management and spend analysis
  • Demonstrated project management experience from conception to delivery ideally within a procurement context
  • Demonstrate contract management from conception to monitoring of supplier performance
  • Proven ability in working across a wide range of stakeholders, organisations and cultures, with the aptitude to effectively explain procurement processes and policies to those unfamiliar with them.
  • Graduate calibre and/or qualified by experience, ideally with relevant post-graduate or professional qualification
  • A self-starter with a minimum of 5 years relevant experience of sourcing Goods, Services and Works for an international organisation or government body. Must have been in a “hands-on” procurement/contracts position, working in a similar level capacity.
  • Fluency in spoken and written English is a must.
  • High level of proficiency in MS Office (MS Excel, MS Word)
  • Proficiency in making online order and follow up
  • Have an advance Diploma in Procurement or a Degree in Business Administration
  • Knowledge of Budget management
  • Online purchasing
  • Valid Rwanda driving Licence
Other Benefits
  • 100% Regional medical cover for staff and legal dependents
  • 3% contribution to pension
  • 25 annual leave days
  • Lots of learning & development opportunities
  • All applicants must be legally able to work in Rwanda with the correct visa/status or work permit.
  • Employees recruited locally by the British High Commission in Kigali are subject to Terms and Conditions of Service according to local employment law in Rwanda.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference checking and security clearances will be conducted.
  • If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.
To Apply
Please read these notes carefully to ensure that your application is received and processed.
Please apply on and click on search jobs once you have opened the
link. The closing date is 15th August 2016 and no further applications will be accepted after this date.

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