Thursday, August 11, 2016

Chemonics International,Motor Pool Coordinator Jobs in Rwanda



Project Summary
Soma Umenye will work to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda by the end of Grade 3. Specifically, Soma Umenye will target all children in Grades 1-3 attending public and government-aided schools nationwide and ensure that at least 70 percent of students are able to read grade-level text with fluency and comprehension by the end of Grade 3.
Principal Duties and Responsibilities
The Motor Pool Coordinator will be responsible for planning, directing, and coordinating the use of motor vehicles and driv
ers in providing efficient transportation services to the Soma Umenye Project. The Motor Pool Coordinator is principally responsible for fleet management and maintenance of the project’s vehicles, to include monitoring of fuel consumption and mileage. The Motor Pool Coordinator will also be responsible for coordinating transportation services agreements and vehicle rental, as necessary, and will be responsible for tracking staff locations for off-site travel. The Motor Pool Coordinator will directly supervise approximately 5 drivers and will provide fleet management support to a staff of approximately 90 individuals. The Motor Pool Coordinator will also provide support to other operations staff, including the finance, administration, and procurement teams. Specific responsibilities include:
  • Coordinates the dispatch of vehicles as per approved staff requests, and monitors the vehicle request process.
  • Monitors staff whereabouts in relation to project vehicle use.
  • Ensures that drivers are familiar with safety procedures and well-trained.
  • Ensures that vehicle mileage per trip is recorded and maintained.
  • Ensures that fuel for project vehicles is supplied on time and is adequately monitored.
  • Ensures vehicle log books are completed accurately by drivers.
  • Manages drivers to ensure project vehicles are clean and in good operational condition.
  • Manages project vehicles, schedules drivers according to established guidance, and conducts periodical checks of vehicle log books.
  • Prepares vehicle maintenance purchase requests plans proactively for preventative maintenance.
  • Maintains fuel tracking records and ensures appropriate consumption by project vehicles.
  • Manages hired taxis and rental vehicles, as needed.
  • Reports vehicle accidents/incidents and participates in accident/incident investigations.
  • Directly supervises drivers.
  • As time permits, supports project administration, procurement and finance teams with routine tasks such as filing, answering phones, soliciting quotations and participating in evaluation committees for project procurements, or any other tasks assigned by management.
  • Performs other duties and responsibilities as required.
Job Qualifications
  • Bachelor’s degree in a related field or relevant training and equivalent combination of education and work experience.
  • Three years of administrative/logistics experience. Two years of experience in travel logistics and vehicle coordination preferred.
  • Proficiency in computers and Microsoft excel.
  • Thorough knowledge of USAID and its contractual and reporting requirements preferred.
  • Proficiency in written and spoken English and Kinyarwanda required.
  • Strong organizational and time management skills.
  • Social and emotional maturity, dependability, and good interpersonal skills.
  • Ability to multitask and prioritize.
  • Ability to work independently and collaboratively on a team.
Level of Effort and Location of Assignment
This is a long-term position and the location of assignment is Kigali, Rwanda with intermittent travel throughout the country.

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