Friday, August 12, 2016

FHI 360,Accountant and Human Resource Officer Jobs in Rwanda



JOB ANNOUNCEMENT
JOB FAMILY:                      Finance
POSITION TITLE:              Accountant and Human Resource Officer
GRADE:                                   Six (6)
REPORTS TO:                     Finance and Operations Manager  
CLASSIFICATION:             Local position
DUTY STATION:                 Kigali, Rwanda
INTRODUCTION

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology – creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. States and all U.S. territories. We are currently seeking qualified candidates for the full time position of Accountant and Human Resource Officer.
JOB SUMMARY:
Provide various accounting, payroll and financial functions related to the management, administration and support of policies and procedures to ensure internal and external compliance, including monitoring and analysis of budgets and internal auditing functions, all of which combine to establish FHI360’s accountability for the funds entrusted to it.
Provide a variety of activities related to Human Resources administration including recruitment, staffing, compensation, Human Resource Information System, employee relations, training and employment regulatory compliance in Rwanda Country Office (CO). 
KEY RESPONSIBILITIES:
  1. Monitor monthly expenditures of projects by analyzing financial data and producing monthly and ad hoc reports;
  2. Assist in the preparation of audits at FHI360;
  3. Perform the financial control in the procurements’ processes; 
  4. Make payments of per diems during seminars and training sessions;
  5. Follow-up of FHI360 financial accounts, especially the Balance Sheets Accounts management;
  6. Maintain the inventory record;
  7. Save and check vouchers before payment;
  8. Collaborate with implementing agencies, if any, in planning their financial needs
  9. Be a financial monitor of the executive agency’s expenditures
  10. Participate in the preparation of information and reports for the Government, donors and partners
  11. Maintain financial filing systems;
  12. With the support of Finance and Operations Manager, apply HR best practices and regulations to existing and new programs with data tracking;
  13. Collaborate with FHI 360’s Rwanda CO management to develop HR Services, e.g. Orientation Program, Recruitment Program, Benefits Program, Benefits Enrollment, Pay Scales, etc.
  14. Provide support to Finance (GFAS – Posting and printing checks: salary and taxes calculation, end of month close out, etc.)
  15. Inform immediate senior management team/technical leaders on issues and concerns relating to HR.
  16. Be an internal FHI 360 resource in HR issues (employment regulations, e.g. equal employment, insurance companies and pension organizations, and other labor/employee relations statutes)
  17. Contribute to the development and editing of policies and procedures
  18. Provide overall support to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner
  19. Carry out other duties that shall be assigned by the supervisor
CONTRIBUTION:
  1. Create, update, and maintain financial spreadsheets
  2. Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
  3. Assist with monitoring budgets
  4. Work with project leaders to resolve problems associated with monthly expenditures and life-of projects budgets.
  5. Monitor the budget execution and advise on adjustments
  6. Follow-up on financial related requests in an efficient manner.
  7. Report to supervisor on variances and status on regular basis.
  8. Maintain confidentiality for sensitive Human Resources issues or projects and use judgment and decision-making to execute duties and responsibilities;
  9. Develop and maintain filing systems for specific staff/teams/units.
EXPERTISE AND COMPLEXITY:
  1. Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
  2. Knowledge of general office practices and financial procedures within NGOs
  3. Knowledge of general office practices and administrative procedures or the ability to comprehend them.
  4. Maintain confidentiality for sensitive Human Resources issues or projects and use judgment and decision-making to execute duties and responsibilities
  5. Working knowledge of employment regulations and work authorization issues, e.g. equal employment, insurance companies and pension organizations, and other labor/employee relations statutes
  6. Ability to set activities’ priorities and plan for the success of their execution
  7. Ability to work under pressure and meet critical deadlines
  8. Ability to work as a team, develop and maintain close relationships with partners and other FHI360 team members
  9. Availability to work after office hours, on holidays and weekends if required
  10. Ability to work on field outside Kigali where required;
  11. Good written and spoken communication skills in English and in French
  12. Relevant software skills to include automated accounting software, database spreadsheets and Management Information Systems
  13. Resourceful in gathering and providing information.
TYPE AND NATURE OF CONTACTS:
Frequent interactions with others and resolve problem situations with tact.
SUPERVISORY AND BUDGET RESPONSIBILITY
May supervise one or more staff members.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Usual office working conditions.
MINIMUM REQUIREMENTS
  1. Familiarity with projects, accounting and HR management with a professional experience in this area within NGOs or large institutions in a multi-cultural environment.
  2. Previous experience working with FHI 360 in Finance and Operations Matters or other international NGOs;
  3. Education/Experience: 
  • 2-3 years’ university degree in Accounting, Management or Economics or related field and 5 - 7 years’ relevant experience;
Or
  • BS/BA in Accounting, Finance or Business Administration or related field and 3 – 5 years’ relevant experience;
Or
  • MS/MA in Accounting, Finance or Business Administration or related field and 1 – 3 years’ relevant experience.
Interested candidates are requested to:
  1. Submit their application no later than August 19, 2016 at 12h 00 to the address below: 
FHI 360
Rwanda Country Office
P.O.BOX: 3149, Kigali/Rwanda
 (Near CENTRE St Paul and Sainte Famille Catholic Parish)
      2. Include the following with the application:
  1. Cover letter,
  2. Curriculum vitae (CV) with current contact information (telephone number and email),
  3. Copies of university degrees,
  4. Three professional references with their contact information (Telephone & email).
Note:
  1. Only short-listed candidates will be invited for a test and/or an interview.
  2. Please send copies only. No application’s document will be returned to the applicants once they have been received by FHI 360.
Kigali, August 11, 2016
Claver Yisa
Project Director, Rwanda MCOP Project
FHI 360 Rwanda

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