Friday, August 12, 2016

International Centre for Tropical Agriculture,Finance and Administrative Assistant Jobs in Rwanda



International Centre for Tropical Agriculture (CIAT) Recruiting an Finance and Administrative Assistant for The International Potato Center (CIP)
The International Potato Center (CIP), is a not-for-profit international agricultural research organization with a global mandate to conduct research on genetic resources of potatoes, sweetpotatoes, and other Andean roots and tubers, crop genetic enhancement and improvement, integrated crop management and sustainable management of natural r
esources. Please refer to our website for more information: http://www.cipotato.org.
The Position:
CIP is seeking to recruit a dynamic and experienced Finance and Administrative Assistant to provide administrative and financial support to CIP projects in Rwanda.
The selected candidate will work under the supervision of the Country Finance and Administration Officer and co-supervised by the Country Manager in Rwanda. The position is based at CIP office in Kigali, Rwanda. CIP in Rwanda is hosted by the International Centre for Tropical Agriculture (CIAT).
Key responsibilities will include:
Accounts
  • Monthly preparation of the cash position and Monthly bank reconciliations
  • Funding status control including Budget monitoring and analysis
  • Control of fixed assets and Office Insurance management (including vehicle)
  • Analysis of advance accounts, petty cash accounts, reimbursements, payments and any other accounts related with the operations of the office.
  • Control of tax recovery
  • Daily recording of transactions carried out by the office’s staff
  • Filing of accounting information duly supported by invoices or contracts
Administration
  • Provide administrative and management support to the country staff
  • Assist with communication from the office (appointments, reports, booking of meeting venues, equipment provision, drafting of correspondence for the Country Manager)
  • Assist in coordination of travel arrangements and logistical support – including the handling of travel requests and liquidation, accommodation and meals for events
  • Arranging staff meetings and taking minutes
  • Handling of procurement
  • Preparation of payroll and issuance of payslips
  • Managing of benefits in liaison with service providers – medical insurance, life insurance, group personal accident, pension scheme
  • Preparation of contracts for regular employees, consultants, interns and temporary employees
  • Maintenance and updating of CIP-SSA contacts list
  • Organize and maintain a filing system for HR
  • Dealing with partner’s financial reports and requests
  • Handling of motor vehicle maintenance, service and supervising the drivers.
  • Ensuring availability of office stationery and sundry.
  • Keep inventory and manage maintenance of office equipment
  • Handle telephone calls, receive and assist visitors to the office
  • Organize and maintain filling system for the office
  • Implementation of CIP policies and procedures
Requirements:
  • University degree in accounting, finance, business administration or equivalent profession status awarded by a relevant professional institute.
  • At least 1 year of relevant work experience in a similar position, preferably in an international organisation research organization
  • Knowledge of the work in the field particularly in project implementation
  • Excellent communication and interpersonal skills
  • Methodical, organized and results-oriented
  • Good knowledge of rules, regulations and procedures of government and related agencies.
  • Ability to work independently and to take initiative when sorting out problem issues.
  • Computer literate in Word and Excel.
  • Willingness to work on weekends if circumstances require
  • Fluent in spoken and written English
Terms of employment:
This is a national position and will be for an initial period of two (2) years, renewable subject to three (3) months’ probation, assessment of performance, and availability of resources. CIAT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.
How to apply:
Applicants are invited to visit http://ciat.cgiar.org/ciat-jobs to submit their applications for this position:
  • clearly indicating Finance and Administrative Assistant (CIP) as the position title; and
  • Saving your Application Letter and CV as one document in pdf format.
Applications closing date: 26th August, 2016
only short listed candidates will be contacted.

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