Wednesday, August 10, 2016

Save the Children,Logistics and Administration Assistant Jobs in Rwanda



POSITION ANNOUNCEMENT
Rwanda Country Programme, Kigali Rwanda
BACKGROUND:
Save the Children is the world's leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achie
ve immediate and lasting change in their lives. Save the Children works in thirteen districts in Rwanda with a current staff complement of approximately 134 staff.
SC Rwanda Country Office seeks to hire qualified, committed and experienced National to fill the following position: 
Position:   Logistic and Administration Assistant
Place of Work:
Burera Field Office
Reports to:
Staff directly reporting to this   post:
Time frame:                                                                      
Burera Field Office Manager

None

Open

Tentative start date:                              ASAP

PURPOSE OF POSITION:
As a member of the Logistics Function, the Logistics and Administration Assistant will assist in logistics at Burera Field Office.  The Logistics Assistant will be accountable for supporting improvements in logistics function including the supply chain, stock and asset management. The post holder will ensure compliance with the organisation’s policies and procedures.
KEY AREAS OF ACCOUNTABILITY:
•Ensure that Save the Children Assets and General Programme Equipment (GPE) guidelines policy and procedures related to assets management in Burera field office are adhered to ensure transparency and accountability.
•Maintain up to date information of assets register and stock of Burera field office as per the SCI standards, and update the TiM software for its operationalisation.
•Conduct quarterly physical verification of all assets in Burera field office;
•Tracking and tagging organization assets across Burera programmes/partners in line with financial/ operations guidelines
•Implement SCI Assets and stock management guidelines in Burera field office and ensure compliance of the same by staff and partners.
•Liaise with other Programmes and Offices to develop an assets disposal plan and their implementation.
•Ensuring all incoming and outgoing stock is managed according to the Warehousing and Stock Management Standard, Policy and Manual.
•Ensuring the appropriate storage and physical condition of stocks according to their specific requirements.
•Ensure safety, security and cleanliness of items and stores/warehouse facilities.
•Ensuring all required paperwork is completed and filed correctly so that there is a clear auditable trail for all stock movements.
•Facilitate payment processing of invoices while checking documents for completeness including codes.
•Analyse, sorting and orderly placement of items in the warehouse
•Prepare on monthly basis and as and when required assets, GPE, stock status and disposal reports.
•Oversee the distribution and transportation of items to staff at Burera field office
•Order tracking and supplier liaisons to ensure smooth delivery of items
•Process order replacements as and when required
•Alerting concerned Programmes when stocks are approaching minimum stock levels or perishable goods are approaching their expiry date.
•Ensuring all stock discrepancies/damages are properly documented, investigated and reported to Burera field Manager and the Logistics Coordinator.
•Perform any other tasks as delegated by the Line Manager or dotted supervisor.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically.
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:   
  • Bachelor degree in Supply Chain management, Logistics, Procurement, Business Administration or other related academic discipline,
  • Experience in Logistics and Supply Chain with an International NGO
  • Willingness and ability to quickly learn policies and practice and applying them in every day work.
  • Good oral and written communication skills in English and Kinyarwanda
  • Planning and time management skills and the ability to handle multiple priorities
  • Competent level skills in core IT applications, particularly MS Office,
  • A commitment to the values and principles of SC
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance  Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact. 
  • This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for receiving applications is 23rd August 2016.
                        Please mention Logistics and Administration Assistant as subject of your mail.
                                           *Note that only shortlisted candidates will be contacted.                                                                 

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