Monday, October 24, 2016

Africa Improved Foods Rwanda Ltd,Personal Assistant Jobs in Rwanda

Africa Improved Foods Rwanda Ltd is a manufacturer of highly nutritious quality fortified foods. Our nutrition products are intended to address malnutrition among vulnerable population segments such as pregnant and breast-feeding mothers, older infants and young children especially in the firs
t 1,000 days of their life. To this end, we plan to avail on a commercial scale nutritional products for lifestyle consumer groups in Rwanda and the whole East African Region.
In as much as we are a commercial, for profit organization, we also strive to have the maximum social, economic and environmental impact possible on the communities in which we operate.
Our model is to source raw materials from local small-holder farmers, employ, develop and deploy local talent in the creation and growth of our fortified foods business. We work with various partners and stakeholders to achieve our goals.
Our Mission is to provide African consumers with high-quality fortified complementary foods that are affordable and available.
Our Vision is to be a trusted Africa-based producer of a range of nutritious foods that are proven to improve health.
Africa Improved Foods Rwanda Ltd finds Safety Health & Environment towards employees, contractors and casual workers as a top priority, therefore we summarize our most important safety rules into the AIF lifesaving rules. All employees and visitors will get an in-depth training about the content of these rules. We therefore encourage all walk-ins to strongly comply with these rules.
Africa Improved Foods Rwanda Ltd is looking for self-motivated, qualified individuals with the right attitude and a passion for innovation to join our team on the position of Personal Assistant.                                                                                                                     
General Job information
Job title: Personal Assistant
Business Group/Unit: Africa Improved Foods Rwanda Ltd
Department: Production
Position in the organization
Reports to: Site Director
Direct reports: None
Indirect reports: None
Purpose of the job
The job holder plays a key role in planning, managing the Site Director’s calendar, work closely with the Site Director helping him/her to manage their workload, organize their day and free up their time by providing administrative support.
Key Responsibilities
  • Maintaining the Site Director’s diary, scheduling appointments and organizing meetings;
  • Responding to all enquiries and requests;
  • Dealing with correspondence;
  • Office management;
  • Creating and maintaining up-to-date records through filing and archiving, while ensuring the safety and confidentiality of such records;
  • Telephone control and maintain expense within budget;
  • Data capture and typing  accurate all correspondences and reports;
  • Accurate and organized filing of documents;
  • Manage the front office service and ensure quality customer service;
  • Petty cash Administration, neat and accurate petty cash records;
  • Management and control of stationery, timely requisition;
  • Receiving and dispatching of correspondences in the company and to the clients;
  • Assists in other duties as needed and directed.
Knowledge and educational level
Educational level:
  • Higher Diploma in Secretarial Studies;
  • Bachelor’s degree Business Administration, Management or Communication an added advantage
Required level of experiences
  • Working experience of at least 3 years’ experience in similar role
  • Demonstrated proficiency in computer/software packages e.g. Microsoft Word, Excel, and PowerPoint etc.
  • Ability to use office and communication equipment/systems such e-mail etc.
Other Competencies
  • High level of integrity
  • Strong inter-personal skills and ability to work in a team-oriented and collaborative environment;
  • Ability to work in a fast paced and highly entrepreneurial environment;
  • Excellent written and verbal communication skills including note taking and summarizing skills and the ability to communicate well at all levels in a clear, appropriate and timely manner;
  • Demonstrated ability to prioritize and handle multiple critical projects and assignments;
  • Strong attention to detail and high level of accuracy;
  • Strong team player with excellent leadership skills.
Application Process
If you believe you meet the above requirements, please submit your application including an application letter, a detailed Curriculum Vitae, telephone contact and email address.
The deadline for receiving applications is Friday 4th November 2016.
Please apply to:
Human Resources Director
Africa Improved Foods Rwanda Ltd
Kigali - Rwanda
E-mail on:
Only short listed candidates will be contacted.
For more information about Africa Improved Foods, please visit our website:

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