Tuesday, October 11, 2016

Right To Play,Finance Officer Jobs in Rwanda




VACANCY ANNOUNCEMENT
Position :        Finance Officer
Date Posted :    October 11th, 2016   
Organization :   Right to Play Rwanda
Work location :  Kigali (but with travel to the field as necessary)
Authorized to Work in:  Kigali Country Office
I. Organization Background
Right To Play is a global organization that uses the transformative po
wer of play to educate and empower children and youth to overcome the effects of conflict, poverty, and disease. Through playing sports and games, Right To Play helps children in more than 20 countries to build essential life skills and better futures, while driving lasting social change.
II. Job Summary:
The Finance (FO) reports directly to the Country Director (CD) and has technical reporting lines to the Regional Finance Manager/Officer(rfm/o)  where applicableThe incumbent is responsible for the proper implementation of financial procedures in all Right To Play programs in the country of operation. The FA is responsible for overseeing and maintaining effective and efficient accounting and financial records for the offices in the country of operations. He/she is responsible for preparing financial reports for local management, preparing the payroll and maintaining accounts payables.
III. Responsibilities
  1. Financial management, planning and budgeting
  • Participates in the yearly financial planning in the country of operation; supports the program team in preparation of proposal and operational budgets and translation of the program activities into figures; supports the Program Manager (PM) in adequate communication of the plan to program staff and partners.
  • Ensures that all staff are aware of the financial accountabilities; communicates on financial expectations and provides constructive feedback on forecasts and expenditures; coordinates with country officers to set a yearly activity plan for upgrading staff financial skills and capacity and leads the implementation; ensures that all project staff are familiar with the roles and responsibilities in relation to financial management and accountability; organizes workshops and leads the financial discussion during planning meetings.
  • Timely review of the field office monthly financial reports (verifying the coding, arithmetical accuracy, documentation, authorization) and subsequent feedback to ensure timely submission to the Africa Finance and Business Administration Manager FBAM.
  • Stays abreast on program priorities and makes occasional field trips to monitor finance related issues and procedures.
  • Prepares payroll and monitors salary advance reimbursements; stays abreast on the latest development in tax and other related laws in the country; ensures that RTP complies with all Government statutory regulations including licensing payment of taxes and social security fund; ensures timely submissions of such deductions to the relevant authorities.
  • Monitors financial reports and project cost reports/invoices against budget and contract requirements, alerts management team of necessary contractual or management actions based on that review; identifies financial tracking and analysis tools as needed to support decision-making and on-going management review. On a monthly basis, calculates variances with CM and reports to the VP/AFBAM; takes appropriate steps to correct variances, according to the CMs directions; ensures respective Project Officers and Program Managers understand variance implications and how to respond to and manage them effectively.
  • Performs year-end financial statements, arranges and ensures their compliance with RTP and donor requirements. Participates in the annual financial audit ensuring all supporting documents are available for auditors to review; responds to auditor's requests, as well as any internal or donor audits.
  1. Banking
  • Oversees the daily management of financial transactions; assists the CD in the monitoring and follow up of project finances in the country; supervises all cash disbursements, banking reconciliation, accounts payable and payroll and ensures that there are adequate controls over cash and bank holdings, performs monthly petty cash count; oversees routine banking services including collecting bank statements, making bank transfers depositing and withdrawing cash, preparing bank reconciliation statements at the end of the month
  • Ensures and follows up on bank matters and maintains an accurate record of all income and expenditures.
  • Tracks incoming wire transfers and reports any delays or discrepancies to the CD immediately.
  • Prepares cash advances and foreign currency orders for country staff travel.

3. Administrative and logistics functions
•    Ensures all financial files are complete and up to date including National Social security Fund (NSSF) and Taxes.
  • Ensures all purchase documents are well documented and followed according to policies.
  • Follows up on insurance package for staff and offices.
  • Follows up on inventory control and assets management
  • Generates financial reports to different stakeholders when required.
  • Oversees the Logistics functions to ensure compliance with RTP financial management and procurement procedures. Acts as a member of the procurement committee and verifies logistical transactions, where applicable.
  1. Team Management
  • Ensures that the direct reports have a clear understanding of their roles responsibilities and accountabilities, supported by clear job descriptions to ensure quality performance.
  • Facilitates the capacity building of direct reports to ensure they have the appropriate skill levels for their positions and are developing to their full capacity, provides the necessary feedback to them and completes their performance appraisals.
  1. Performs other Duties
  • PLANNING AND ORGANIZING
The FO is expected to set goals, discuss them with the CD and plan the work accordingly. The incumbent is expected to participate in the strategic planning for the county. He/she is expected to support the team in setting their own goals and planning own work. 
V. MINIMUM QUALIFICATIONS (Must have
(A) EDUCATION/TRAINING/CERTIFICATION Bachelor's degree in business administration, finance, accounting or related discipline.
(B) EXPERIENCE 4 years of experience in a similar role, working in an accounting department. Experience in developing budgets.
(C) COMPETENCIES / PERSONAL ATTRIBUTES
  • Attention to detail and ability to plan and implement work plan with minimum supervision
  • Good networking and interpersonal skills
  • Ability work with large data with attention to details
  • Ability to work efficiently under tight deadlines and pressure
  • Excellent communication and reporting skills
  • Strong analytical abilities and ability to prepare concise and informative financial reports.
  • Excellent reporting skills
  • Good professional verbal and written communication skills.
  • Ability to work as part of a team in culturally diverse professional staff
  • Leadership and management skills
(D) TECHNICAL SKILLS
  • Excellent MS Office: Outlook, Word, Excel, and PowerPoint
  • Familiarity with accounting software
  • Proven ability in using financial management software
(E) RELATIONSHIP MANAGEMENT
The incumbent is expected to establish and maintain good working relationships with the country staff as well as regional staff. He/she is also expected to build relationships with partners, government officials and service providers.
VI. CONTACTS/KEY RELATIONSHIPS 
  • Internal
The CD, Regional Finance Officer, Program Officer/Manager, Country team and other FOs
  • External
Partners, government officials (including tax authorities), auditors, banks and service providers or suppliers.
VII. WORKING CONDITIONS
  • PHYSICAL ENVIRONMENT AND EFFORT
The incumbent is expected to work in an office environment. The job involves high amount of sitting especially when working with financial data.
  • SENSORY DEMANDS
The incumbent is expected to work with data and information with a high level of accuracy.
  • MENTAL DEMANDS
The incumbent’s job involves meeting deadlines which may cause high levels of stress.
VIII. ADDITIONAL JOB RELATED CONDITIONS
Working conditions are generally agreeable with no specific exposure to unpleasant or potentially hazardous conditions in the work environment. The incumbent may be required to travel to areas of hardship in the country of operation. Frequent travel outside the country may be required.
Closing date for all applications is October 18th. All interested candidates who meet the requirements should send a soft copy of their application with detailed Curriculum Vitae and three listed references via email to RwandaHR@righttoplay.com
Please clearly state in your application the title of the position you are applying for.  While we thank all interested candidates, only those selected for interviews will be contacted.
Notice: Please those who applied in the previous advert (Advert on August 26th 2016) should not re-apply. Thank you for your understanding

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