Monday, January 30, 2017

Norwegian People's Aid,Advisory Support to Learning and Data Management System needs for the Public Policy and Information Monitoring and Advocacy Project

Closing date: 30 Jan 2017
Terms of Reference for Advisory Support to Learning and Data Management System needs for the Public Policy and Information Monitoring and Advocacy Project (PPIMA Phase III)
1.      The Norwegian People’s A
id (NPA) is an international NGO, founded in Norway in 1939 as the labour movement’s humanitarian solidarity organisation. NPA’s goal is centered on human worth and equal rights for all, irrespective of sex, disability, ethnicity, religion, age, sexual preference or social status. NPA strives globally to promote the values of solidarity, unity, equality, human rights and democracy.
2.      NPA secured funding from the Swedish International Development Cooperation Agency (Sida) and the Department for International Development (DFID) to implement the Public Policy Information Monitoring and Advocacy Programme in Rwanda (PPIMA). The PPIMA project is a civil society support project that promotes an active interest among Rwandan civil society organizations and citizens to participate in decision-making processes. The purpose is for Rwandan civil society and citizens to influence the formulation and implementation of national and local policies and plans to support improvements in service delivery and promote effective engagements between citizens and decision makers. This is done through increasing access to information on policy processes, building capacity for CSOs in policy analysis to inform advocacy processes.
3.      A PPIMA Phase III (2016-2019) has just started. The project is implemented through eight national and seven district-based CSOs partners. PPIMA was designed to take advantage of existing opportunities that create the required conditions for citizens and CSOs to meaningfully participate in decision-making processes to deliver improved service delivery. The third phase of PPIMA has a much stronger focus on adaptability and learning, to improve the impact and sustainability of the program approach.
  1. NPA wishes to recruit an external service provider to advise and facilitate a process of increased learning and adaptation. The consultant shall be guided by the NPA Partnership Policy. The knowledge management areas of PPIMA 3 are grouped around 4 suggested areas as follows:
a. Collecting the right information through monitoring of different project activities, in order that NPA is able to work with CSO partners to understand what the partners are doing, capture progress, strengthen approaches and learn lessons on an individual project basis.
b. Aggregating and analysing the information around approaches, themes and challenges to strengthen sharing and learning horizontally between different partners and projects at district and national levels and provide new partners with support, information and lessons learned from more established partners.
c. Developing the right systems to enable the building of evidence bases around citizen priorities and themes emerging from different partners’ experiences (including with AJICs and ALACs) and involve district and national partners in further analysis to escalate robust evidence for the development of advocacy campaigns.
d. Tracking government agreements and commitments made as a result of national campaigns and district processes in order to stimulate learning about the kinds of advocacy and evidence that are effective in bringing about and sustaining policy and social changes.
  1. This will include:
a. Review PPIMA Monitoring, Evaluation and Learning (MEL) system and existing documentation and analysis. This should include interviews with PPIMA partners and beneficiary communities.
b. Produce a report on identified MEL processes, strengths, and gaps with recommendations on how to improve PPIMA MEL. The report will include a detailed work plan for addressing identified MEL challenges. This will include workshopping the findings with PPIMA partners to reach consensus on the findings.
c. A call-down technical facility to support improvement on PPIMA MEL system to:
(i) Address gaps in collection, analysis, communication of learning,
(ii) Achieve systematic and consistent application of MEL system,
(iii)Support efforts to make the findings of MEL more evident and communicable.
The service provider will support and advise better knowledge management within PPIMA in the following areas:
NPA and partners together review progress to learn and adapt the programme design and implementation processes in order for PPIMA partners to develop sound evidence to underpin advocacy and to produce better results. There is a need to ensure that the MEL system is fit for purpose and that it facilitates feedback loops between Partners and NPA.
Monitoring and knowledge management systems provide the required data for measuring the achievement of the results stated in the PPIMA results framework. The MEL system that will be confirmed by this consultancy should form the basis of any subsequent evaluations.
PPIMA 3 will have a strong focus on learning and adaptation of the project approaches to assess what are the most appropriate and effective approaches to citizen participation and empowerment, how to engage in government created spaces, the effectiveness of ALAC and AJICs, CSOs capacity building and advocacy approaches, the community score card and the testing, adaptation and replications of these approaches. As different approaches are tested in different situations, increased evidence and learning will play a key role in identifying the best approach in different situations.
The service provider should develop the most relevant approaches to ensure maximum learning from old and new information and evidence. This will include working with and advising NPA and CSOs to develop more effective PPIMA communication and dissemination interventions, advocacy and achievements.
Capacity building
The service provider shall support improvement of NPA and partner capacity to implement MEL systems for collection, analysis and communication of learning and results, and achieve consistent applications of them.
Deliverables and Timelines
Phase I-Inception report: The first phase of the assignment will be to prepare an inception report indicating the consultant’s interpretation of the Terms of Reference, work plan and timeline for the assignment. The inception report will be presented to PPIMA steering committee for comments
Phase II- A high quality MEL review report incorporating elements mentioned in paragraph 5b above. This report will be workshopped with NPA and PPIMA Partners (Implementing Partners and Steering Committee Members). This Phase is expected to take 30 days, January-February 2017
After Phase II there will be a break clause before confirming proceeding with Phase III
Phase III- Technical Assistance: This phase will focus on TA support to NPA and Partners on ways to improve PPIMA MEL. The timeline and duration for this phase will depend on the findings of the review in phase II.
Approach and Methodology
The consultant will propose a suitable approach and methodology, work plan and timeline to deliver the assignment. The methodology will include:
· Desk review (PPIMA III proposal, reports[1], evaluation, MEL tools, etc.)
· Meetings with Steering Committee representatives, NPA team and partners
· Field work with NPA and partners to evaluate current effectiveness of MEL practices and identify gaps in collection, analysis and communication of learning
· Meetings with other relevant stakeholders
· Internal workshops to discuss and agree on findings and develop recommendations for improvements to the MEL system
· Work with NPA on revising MEL tools to integrate improvements
The technical proposal will articulate clearly the approach to deliver this assignment with clear costs detailed in the financial proposal.
Team Structure and Skills
The consultant will demonstrate knowledge and expertise to deliver the service including:
(i) Expertise and understanding of learning for empowerment and accountability processes (Policy and Practice)
(ii) Strong understanding and expertise of working with citizens, civil society organisations, governments, and development partners (DPs) in fragile and post conflict environments. Expertise of similar programmes in sub-Saharan Africa desirable.
(iii) Knowledge and skills in monitoring and evaluation with a specific focus on empowerment and accountability programming. Knowledge of qualitative research methodologies, particularly regarding attitudes toward sensitive subjects is desirable.
(iv) Knowledge of Outcome Mapping and Logical Frameworks is desirable.
Coordination and Reporting Arrangements
NPA will manage and coordinate the assignment working with all stakeholders. The service provider will report to the NPA Management
The service provider will be entirely responsible for logistical arrangements including the programme of meetings and activities, transport, hotel bookings and visa applications and NPA will provide support when and where it is possible.
[1] PPIMA II Mid-term review, PPIMA II Project Completion Report, , PPIMA II evaluative review report, PPIMA III Proposal etc
How to apply:
This consultancy was originally advertised in December '16/ January 2017. The deadline is now extended to 30 January. Please send your response to Anita Namara:

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