Sunday, February 26, 2017

Actionaid International Rwanda(AAIR),Program Assistant/Driver Jobs in Rwanda



Advert for Recruitment of Program Assistant/Driver
Position: 2
Purpose of the position
To contribute to the key objective of the Actionaid programme as well as providing support in Administration function by providing reliable services to both local and international visitors, partners and safe driving of the project vehicle and ensure its regular maintenance with Monthly report. 
Major Responsibilities

  • Support the project manager in operationalization of activities of the project in relation Donor requirements and ActionAid Rwanda’s Vision and Mission.
  • Assist in the day-to-day operations of team’s programs and setting up plans and ensuring timelines are met.
  • Assist in Project M&E related activities including local visits
  • Assist the project Manager to schedule appointments and meetings for stakeholders and prepare critical support to partners and line manager
  • Provide information regarding project and programme, policies and procedures to internal and external contacts.
  • Ensure internal and external mail distribution and collect mails/courier to and from the respective destination.
  • Prepare correspondence, data, and other information as may be required by the project manager and project accountant.
  • Support the project manager and accountant in administration needs like Logistics, office security, inventory management, etc.…
  • Support both project manager and accountant in preparing various requests for payments, activities implementation, workshops, trainings, travels etc…
  • To manage the use of the vehicle so that the needs of the department are met in a timely and cost-efficient manner, and to drive carefully, thoughtfully and ensure the safety of the vehicle and bide by AA vehicle management policy as well as keeping the log book.
  • To keep the vehicle safe and clean, regular checking (fuel, engine, tyres and body) and ensure service is done on the right time.
  • To report vehicle mechanical problems promptly and recommend possible actions to fix the problems to ensure effective running of the project activities.
  • Be well informed about the vehicle budget levels.
  • Adhere and uphold to organizational policies pertaining rules, regulations and values in driving.
  • Maintain record and non-record filing systems and ensure that records are archived.
Other External Responsibilities
  • Building a good name for the organization by showing good conduct to the public in places visited and also to staff being driven, as well as being courteous to other road users.
  • Liaising with Admin to ensure all statutory vehicle documentation i.e. Road licenses, vehicle inspection, insurance covers, are up to date and are on the vehicles.
  • Apply the regulations of the Highway Code in the course of driving AAIR vehicle.
  • Understand and apply basic first aid and firefighting principles for the vehicle and passengers.
  • Carry out daily vehicle inspections to make sure all systems are fully operational for optimum all weather usage.
  • Understand the basic principles of vehicle mechanics so as to identify defects as they develop and report them promptly for rectification.
  • To carry out other work related duties as assigned in the office by supervisor
Critical Competences
  • Experience in international development work
  • Computer skills(Microsoft Work, Excel and Power Point) with a certificate
  • Knowledge and skills of logistics and stores Management
  • Experience of community based work especially working with local partners, Local authorities and development Partners
  • Ability to collect stories of change and case studies and report writing
  • Must have valid driving License class B, C & D
  • Must have communication skills
  • Ability to solve complex conflicts
  • Should have negotiation skills
  • Ability to organize, coordinate, Plan and make priorities
Qualifications
  • At least advanced level (A-Level) certificate.
  • Certificate of completion of training in motor mechanics for a recognized TVET Institute in Rwanda at least for 1 year
  • Driving experience of at least 3 years in NGO setting certified by service certificates
  • Able to read, write and communicate fluently in English, French, Kinyarwanda and Kiswahili.
  • Aware of security issue and strategies of response to danger.
  • Must be regularly punctual and time keeping.
  • Task oriented, self-confidence, quick learner with high level of integrity and a team player.
  • Be able to work with people of diverse cultural backgrounds within and outside ActionAid Rwanda.
  • The position will be based in Nyanza LRP with frequent travel to Gisagara,Nyaruguru,Karongi,Musanze District and Kigali.
Application forms are requested from the Rwanda.jobs@actionaid.org an official recruitment email of Actionaid International Rwanda. 
NB: Applications which are not in the required application forms will not be accepted.
ActionAid is an equal opportunity Employer. Female candidates are strongly encouraged to apply. Only shortlisted candidates will be contacted for interviews.                                                       
 ActionAid International Rwanda Management
How to apply
Mark in the subject line: The position you are applying for - Program Assistant/DriverInterested and Qualified candidates should submit in filled application forms to Rwanda.jobs@actionaid.org not later than Tuesday 14th March, 2017 at 05:00pm.
Application forms can be downloaded from this link below:
An official recruitment email of Actionaid Rwanda. 
NB: Applications which are not in the required application forms will not be accepted.
Actionaid Rwanda is an equal opportunity Employer. Female candidates are strongly encouraged to apply. Only shortlisted candidates will be contacted for interviews.

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