Wednesday, February 8, 2017

International Alert,Capacity Development Tools for Local Agriculture Ngos and Cooperatives in Huye, Nyamagabe And Bugesera Districts



TERMS OF REFERENCE
CAPACITY DEVELOPMENT TOOLS FOR LOCAL AGRICULTURE NGOs AND COOPERATIVES IN HUYE, NYAMAGABE AND BUGESERA DISTRICTS
Project Overview
International Alert is a 30-year old independent and international peacebuilding organisation headquartered in Londo
n and works with people who are directly affected by violent conflict to improve their living, for more details, you can find us on: www.international-alert.org. We have been operating in Rwanda since 1996, strengthening reconciliation, reintegration and conflict management among people affected by conflicts and genocide against the Tutsi in the country.
With funding from European Commission in Rwanda, International Alert and Pro-Femmes Twese Hamwe is implementing the Inclusive Engagement for Change Project (IE4CP). The project works in three districts; Bugesera, Huye and Nyamagabe. Ultimately, the project seeks to contribute to sustainable agriculture and food security which are recognised as a priority in Rwanda’s Economic Development and Poverty Reduction Strategy (EDPRS II 2013-2018) and both expected to stimulate economic growth and greatly contribute to poverty reduction.  By ensuring participatory, transparent and accountable district planning and Budgeting; the project is guided by two specific objectives: strengthen citizen participation in policy formulation, implementation and monitoring with focus on agriculture sector (SO1) and support increased engagement by targeted districts with CSOs and other key actors on food security responding to communities’ needs (SO2).
The agriculture sector remains with the greatest potential to reduce poverty in Rwanda and ensure that growth is inclusive. Rwandan agriculture has made major advances in the last decade. Productivity and production for a number of crops have sharply increased and improved rural incomes. However, diverse constraints affect agricultural value chains and thus limit the production and value addition potentialities of crops and livestock products; all impacting food security. Cooperatives and producer organizations are recognised worldwide as key instruments for increasing food security. The Government of Rwanda encourages farmers to form cooperatives that address felt needs at grass root level thus contributing to their local development. Furthermore, small-scale producers are encouraged to join cooperatives, which offer collective bargaining power, access to markets, a greater share of the values created in the food chain and a stronger basis for innovation and provision of services.
In order for cooperatives and farmers’ organisations to be effective and deliver on the mandate aforementioned, they need capacity in different areas including advocacy, planning, budgeting, monitoring and evaluation. Furthermore, there are much discrepancies in book keeping and apparent lack of financial reporting skills.
Rationale of the Consultancy
In our recent assessment in the three districts of the project coverage, it was   revealed that there is crucial need of capacity development in agricultural cooperatives and CSOs working in those areas. The findings suggested that areas which need attention are Advocacy, Strategic Planning, Policy Analysis, Research or data collection, Governance, Gender mainstreaming, Participation in agriculture planning and budgeting, and Financial Management.
Duties and Responsibilities
The consultant shall produce learning and training modules and materials, develop plan and organize workshops based on the component of “Capacity Development needs”. This will include the development of a facilitator’s guide to deliver training sessions, using the findings highlighted in the ‘Capacity Needs Assessment’ report and advice the International Alert as well as its partners on an awareness programme and related materials.
The consultant will work under the overall supervision of the International Alert Country Coordinator and direct supervision of the IE4C Project Manager. 
Scope of Work
The consultant, in collaboration and close coordination with the Project Manager, shall carry out the following activities:
  • Consult the necessary relevant International Alert documents, including but not limited to, the Capacity Needs Assessment Report 2016, IE4C Project document etc.
  • Establish good working relationships with project officials;
  • Through the discussions with staff members, identify and prioritize areas in training for capacity development in the three districts related to core activities. The consultant shall;
  • Develop a comprehensive training manual for CSOs and farmers cooperatives including; Training modules, facilitator’s guide, training tools and score sheet to measure level of understanding at each end of session
  • Train 30 trainers in 6 days
Deliverables
The Consultant shall submit to the Project Management a hard and soft copy of the following deliverables:
  • A well elaborated and comprehensive training manual in English
  • A well elaborated and comprehensive training manual in Kinyarwanda
  • Training report to be shared with partner CSOs and cooperatives
Timeline
The assignment is expected to be completed within 90 days beginning from 1st March to 30th May 2017.
Profile of the Consultant
The consultant or firm should have the following minimum requirements:
  1. At least advanced university degree (Masters) preferably MBA and/or Master in Cooperatives.
  2.  In-depth understanding and knowledge of the cooperatives and NGOs operating in agriculture sector in Rwanda
  3. At least 5 years of proven track record in conducting coaching and training in cooperatives and NGOs.
  4. Certified Agri-BDS is preferable and having a knowledge in cooperatives Business Development Services (BDS) and is required.
  5. Excellent oral, written, communication and reporting skills
  6. Excellent knowledge of English and Kinyarwanda
VIII. Terms and Conditions of Solicitation
Bid Requirements
Consultants who meet the requirements should submit a maximum of 10 pages expression of interest, which should include the following:
  • A suitability statement, including commitment to availability for the entire assignment
  • A clear statement of proposed consultancy  methodology
  • A detailed work plan
  • A detailed financial proposal, including daily cost per major activity
  • Updated curriculum vitae, clearly stating qualifications and experience
  • 3 references from organizations that have contracted the consultant proving ability to carry related assignments
Notice of Non-Binding Solicitation
International Alert reserves the right to reject any and all bids received in response to this solicitation, and is in no way bound to accept any proposal. We additionally reserve the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate. Quantities are estimates only at this time and will be subject to change.
Confidentiality
All information provided as part of this solicitation is considered confidential. In the event that any information is inappropriately released, International Alert will seek appropriate remedies as allowed. Proposals, discussions, and all information received in response to this solicitation will be held as strictly confidential, except as otherwise noted. 
Notification
Prior to the expiration of the validity of the proposal, International Alert shall notify the successful company/individuals that submitted the highest scoring proposal in writing and will invite for contract negotiations. Alert reserves the right to invite the second ranking company for parallel negotiations
Right to Final Negotiations
International Alert reserves the option to negotiate on the final costs, and final scope of work, and also reserves the option to limit or include third parties at Alert’s sole and full discretion in such negotiations.  Upon failure to reach agreement on the contents of the contract as stipulated in this document, Alert has the right to terminate the negotiations and invite the next-best rated company for negotiations. 
Communication
All communication regarding this solicitation shall be directed to appropriate parties at International Alert. Contacting third parties involved in the project, the review panel, or any other party may be considered a conflict of interest, and could result in disqualification of the proposal.
Acceptance
Award of a proposal does not imply acceptance of its terms and conditions. International Alert reserves the option to negotiate on the final terms and conditions.
 
Send applications to the undersigned not later than 25th February 2017 at 5pm Kigali time and beyond the date and time will lead to ineligibility.
The application should contain CVs of lead consultants, capacity statement, proposed schedule/workplan of activities, examples of previous related work performed; two professional references, technical and financial proposal.
Please write to: IE4C Project manager
Email : Rwanda@international-alert.org
Strategic Plan for the Transformation of Agriculture in Rwanda Phase III, July 2013
EDPRS 2,2013
Strategic Plan for the Transformation of Agriculture in Rwanda Phase III, July 2013

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