Saturday, March 25, 2017

Oxfam, Human Resources Officer Jobs in Rwanda

Oxfam, one of the leading global humanitarian, development and advocacy organisation, mobilises the power of people against poverty. We are a diverse confederation of 17 strongly interconnected national affiliates working in over 90 countries, either directly, or with partners to enable transformational change, using a unique combination of long-term development, campaigning and humanitarian preparedness and response programme.

Oxfam was established in Rwanda in the 1960s. Its reputation and expertise in Rwanda puts it in a strong position to take forward a strategy that contributes to its overall vision – a just Rwanda without poverty – and to stage interventions in line with its mission – to ensure that poor men, women and youth enjoy equal rights and benefit from fair and inclusive development.
Oxfam’s Country Strategy (OCS) launched in 2015 for implementation until 2020, identifies four key pillar programmes to attain the set objectives: Humanitarian response and preparedness, Sustainable Livelihood, Participatory Governance and Gender Justice.
We are currently recruiting for an experienced Rwandan national for the position of:
Human Resources Officer (Fixed Term Contract: 1 year)
Location:        Kigali – Rwanda
Salary:            Competitive
Duration:       1 year (Fixed Maternity Cover)
Availability:   Immediately
Reporting lines: Business Support Lead
Job purpose
We are looking for a Human Resources Officer that is able to support our team in effective implementations of Human Resources (HR) policies and procedures. 
The incumbent will have to have good command over different HR issues such as recruitment, reward, performance management, induction, employee exit policies, and a wider range of other HR practices and procedures. She/he will have to align the delivery of HR support (HR basics) to meet business needs that incorporate best practices and techniques and comply with agreed performance levels and legal requirements, across all the following range of HR processes:
Coordination and administration of HR process
  • Recruitment in order to attract, retain and develop the people needed to enable delivery on the Country Strategy;
  • Workforce planning: manage organograms and advise on future staffing needs;
  • Performance Management (PM): Champions PM in the office, supports line managers to fulfil their obligations during the PM process;
  • Employee Relations and labour law: ensuring related policies and procedures are fair and compliant with labour law via working with office lawyer where necessary; interpret legal advice and policy in country;
  • Payroll: ensure staff are paid accurately and on time by preparing and inputting the monthly payroll calculations, including computations for leavers;
  • Attendance management: including maternity cases;
  • Change Management: Facilitates HR elements of change in country, working closely with relevant managers and staff;
  • Health and Safety (H&S) and employee well-being: ensures the country H&S plans are in place and that reporting is done correctly;
  • Coordinate the in-country succession planning and employee engagement strategies;
  • Regularly produce HR management information for CD and Senior Managers as requested;
  • Manage the link and relationship to all Oxfam International HR shared services;
  • Ensure there is accurate staff information in the HR System (GOLD);
  • Ensure gender and diversity policies are appropriately implemented and instilled in daily office life so as to build an office culture that supports an open environment where staff can comfortably discuss problems that may impact on their work.
Staff Performance, training & development
  • Assist managers/line managers in the identification of staff training/development needs/opportunities, elaborate and implement development plans;
  • Process employee requests for external training while complying with policies and procedures;
  • Promote integrated staff development system including staff induction, learning and development, performance management and provide orientation on key Oxfam policies (Code of conduct, safeguarding and harassment policies, Ethics and Conflict of Interest Policies, etc.);
  • Assist & train staff and managers on Oxfam talent management (goal settings, performance review, feedback).
Employee Relations
  • Assist to maintain a good work environment and ensure compliance/adherence to local labour laws and Oxfam key policies;
  • Ensure that Oxfam health & security guidelines and practices are maintained and implemented.
Personnel Services
  • Provide information and assistance to staff and managers on HR related issues;
  • Open and maintain employee’s files both physical and electronic (credentials and relevant documents, changes, records, etc.);
  • Ensure employees termination management in collaboration with the line manager and finance (property and assets hand over, exit interview, terminal grants, clearance, certificate of services, follow-up with relevant offices, etc.).
Confidential support to the Country Director
  • Support the Country Director to receive, treat and respond to messages requesting her appreciation and/or her decision and facilitate the follow up;
  • Advise the CD on HR issues upon request;
  • Manage the diary of the Oxfam International CD including making appointments, scheduling meetings, taking minutes.
General Business Support
  • Actively participate as a member of the Business Support Team contributing to organisational strategy development, implementation and achievement.Create an effective interface with other team members to ensure an integrated service is provided to the organisation;
  • Stay up to date with the wider development and HR environment to ensure that Oxfam’s approach keeps current with latest thinking and best practices.Review and recommend changes to Oxfam HR policies and procedures as appropriate;
  • Create an effective interface with other team leaders in the Business Support Team, to ensure an integrated service is provided to the organisation, particularly with the Business Support Lead for all issues that have a Human Resources impact;
  • Coordinate with others in the office to support CD role e.g. to ensure they are booking travel, organising payments for the CD schedule;
  • Ensures that visitors to the Programme receive appropriate guidance, and assistance;
  • Provide support to CD and CMT/SMT members with external engagements including Pre-CGG, NINGO network.
Organisational Development and Management
  • icipate in and support the development, implementation and achievement of the regional HR strategy ensuring all key requirements are met and it contributes to the region being “fit for purpose”;
  • Actively engage in and be aware of the overall activities of the Country Programme and the wider strategic plan to ensure that HR services proactively support managers in effectively managing their people;
  • Provide general support to the Regional HR Manager and provide support in relation to organisational development and change management activities, especially as Oxfam moves towards a Single Management Structure (SMS), under Oxfam International.
Skills and competence
  • A university degree in HR or related field;
  • HR professional qualification and knowledge and experience of general human resource management, particularly recruitment and selection, grievance and disciplinary, personnel administration (including payroll management), learning and development and general organisational development;
  • Minimum of 5 years of proven working experience in specific Human Resources functions;
  • Able to manage resources and deadlines with minimum supervision;
  • High level of initiative and innovation;
  • Proven experience of using a computerised human resources management information system (such as PeopleSoft, GOLD), and good master of computer skills (Word, Excel, Email);
  • Planning, attention to detail and good organisational skills;
  • Good communication and interpersonal skills including capacity to advise, solve sensitive HR related issues, skills for negotiations and speaking on behalf of an institution;
  • Excellent personal communication skills, written and verbal, in English and Kinyarwanda. Working knowledge of French is an added advantage;
  • Responsible, flexible and adaptable;
  • Good team player, builder and proven experience and ability to deal with difficult and ambiguous situations and to use judgement to solve problems;
  • Self-confidence, maturity & ability to co-operate with a wide variety of people personalities;
  • Enthusiasm for good working practices and ability to analyze and improve systems;
  • A high level of self-awareness, initiative, sound judgement, personal energy and flexibility;
  • Capacity to work in a team under pressure, prioritise a large workload and work effectively even under tight deadlines;
  • Able to adjust to constantly changing situations while maintaining focus on delivery and follow-through;
  • Ability and willingness to travel, and work extra hours as necessary
How to apply
This opportunity is for a dedicated and highly motivated professional, with a strong commitment to Oxfam’s values and beliefs. Interested candidates should send an application in English by email attaching a motivation letter with expected range of salary package and CV, with contact details (phone and email address) of the most recent line manager as part of referees.
Use the following email address to send your application: The closing date for this vacancy is Wednesday, 6th April 2017 at 5:00 PM.
N.B: Only shortlisted applicants will be contacted.

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