Friday, April 21, 2017

MCSP Grants and Contracts Officer Jobs in Rwanda

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.
Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improv
ing delivery of care.
Jhpiego designs innovative, effective and low-cost health care solutions to ensure a level of care for women and their families. These practical, evidence-based interventions are breaking down barriers to high-quality health care for the world’s most vulnerable populations.
Job Opportunity Announcement / MCSP Grants and Contracts Officer
Jhpiego Rwanda under the USAID’s is hiring a Grants and Contracts Officer who for its USAID funded Maternal and Child Survival Program (MCSP). The Grants and Contracts Officer will report to the Operations Manager, and will be based in Kigali with possibilities to travel to field sites. Jhpiego is an "international non-profit health organization affiliated with Johns Hopkins University. The MCSP program implemented by Jhpiego and its partners aims at reducing child and maternal mortality through increased coverage and utilization of high-impact low cost reproductive, maternal, new-born, and child health (RMNCH) interventions and innovative approaches and strengthen the capacity of the Ministry of Health (MOH) to manage and scale up high-impact RMNCH interventions.
The primary responsibility of the Grants and Contracts Officer is to oversee the entire grants management cycle including compliance with US Government and USAID cost principles and regulations. This includes implementation of activities and effect payment as per agreement, local government requirements, accepted accounting practice; participation in evaluating and selecting sub-grantees, ensuring grantee payment, and monitoring (including field visits), reporting, and evaluating results. S/he will work closely with the Operations Manager to ensure accurate financial, contractual and administrative reporting of sub-grantees.
Responsibilities will be but not limited to:
  • Assist in developing or adapting formats, procedures, and regulations to be used for formulating, executing, monitoring, and closing grants according to donor agencies regulations.
  • Conduct pre-award assessment and develop training modules for sub-grantee capacity building
  • Document the process by which sub-grantees are selected for awards, and notify applicants and other stakeholders of awards granted where open solicitations are sought.
  • Where appropriate and needs are identified, assist sub-grantees in developing work plans, monitoring progress, tracking expenses, preparing reports, and facilitating grantees’ compliance with the terms of their agreements.
  • Conduct field visits to monitor sub-grantees and provide on-site support with respect to financial grant management, as needed.
  • Prepare periodical grant forecasts and cash flow projections.
  • Collaborate with program staff to assist in developing and revising mechanisms for making payments and monitoring/reporting financial performance of sub-grantees.
  • Review grantee monthly financial reports and follow up transfer of funds from Jhpiego Headquarter office.
  • In collaboration with Finance Officers of the sub-grantees, review monthly sub-grantees’ invoices, process invoices, and update grant binders and databases as appropriate.
  • Mentor and provide technical support to sub-grantees to improving their financial systems and reporting under sub-agreements with Jhpiego
  • Continuously review the accounting procedures, internal controls and financial reports of each organization, perform financial risk assessments and establish risk mitigation plans.
  • Certify financial reports, cash books and bank statements on a monthly basis.
  • Communicate regularly with MCSP Grants and Contracts team in Washington DC of sub-grantees’ status
  • Contribute to the development of a country office grants management manual, materials, and resources.
  • Work with the technical staff to develop and administer necessary tools and provide relevant training.
  • Work closely with program staff during project close out.
  • Provide feedback to the F&A Manager on overall performance of sub-grantees and recommendations for improvement (if any) or termination as needed.
  • Other duties as assigned.
Required Skill& Abilities:
  • Excellent communication and interpersonal skills to work in a multi-disciplinary team setup; ability to establish and maintain effective working relationships
  • Self-management is necessary (i.e. motivation, dealing with pressure, adaptability), detail oriented, professionalism and consistent image. .
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  • Ability to work proactively, organize and manage own work and assist others to do the same
Required Education Qualifications & Experience
  • Bachelor’s Degree in Accounting, Finance, Management or Business Administration.
  • Minimum of 5 – 6 years relevant experience in grants or contracts administration or accounting.
  • At least four years of experience in an NGO environment, preferably with USAID funding.
  • Proficient in US Government and USAID cost principles and regulations.
  • Relevant experience in grants management and financial/operational systems preferred.
  • Sound experience in auditing.
  • Experience in working in or with complex organisations
  • Excellent organizational, coordination, communication and interpersonal relationship skills required.
  • Experience working with and providing technical assistance and training to NGOs preferred.
  • Computer literacy and very good knowledge of Excel, Ms-Word; experience in QuickBooks accounting package is advantageous.
  • The interested and qualified candidates must send the complete application file to by April 28th, 2017 with “Grants & Contracts Officer” in the subject line with a copy of the following: (1)-updated CV, (2)-proof of previous experience, (3)Academic Degrees & Certificates.
  • Failure to follow the outlined procedure might result in the application being disqualified.
  • The closing date for the vacancy is April 28th 2017 @ 5pm. If you don’t hear from us within
three weeks from the submission deadline, consider your application unsuccessful.
Jhpiego is an equal opportunity employer. It does not discriminate in employment because of age, religion, tribe, race, colour, gender, national origin, sexual orientation, disability, military status, marital status, family responsibility, station of life, political opinion, health (includes HIV/AIDS, pregnancy) socioeconomic status, or any other occupationally irrelevant criteria. Employment and promotion for any position are based on an individual’s qualifications and merit. Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees).

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