Wednesday, April 12, 2017

UN Children's Fund,National Consultant for Common Market Survey Jobs in Rwanda

Closing date: 24 Apr 2017
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on th
e ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Assignment
To assess the needs of UN agencies and to pre-qualify the suppliers for local procurement of commodities and services, and produce a database for use by all UN Offices.
Assignment Tasks
  The consultant will determine the main commodity categories frequently procured by the UN Agencies. The analysis is based on historical data of the past years Purchase Orders; interviewing the One UN Procurement WG to ascertain future trends and new commodities/services to be included in this market survey. Currently, based on historical data of the past purchase orders of 2012-2015, the following categories of commodities/services are the main common items being procured by the UN System in Rwanda:Goods : Printing ; blankets ; soap; furniture; communication equipment; IT equipment; stationery; office equipment; consumables for computers, photocopiers; chlorine; textbooks; building materials and hardware; hygiene kits; tarpaulins and tents; play materials; plastic products (jerry cans; buckets; water tanks, cups, basins), agricultural tools and inputs, livestock, animal feeds, medical and veterinary supplies and pesticides.Services: Customs clearance; car hire; inland transportation; ancillary services; inspection; translation; travel management services; event management services; accommodation and conference facilities; air conditions and generator maintenance and repair; design and publishing services; video production services; cleaning services , photographer services ; catering services; courier services; security services; internet connectivity services; fumigation services; fire extinguisher services; purified drinking water; auction services. Consultancy Services
  In coordination with UNICEF Country Office, the consultant will place an advertisement (Expression of Interest) in local newspapers to invite suppliers to express their interest to register with UN. The link to the Supplier Profile Form to be included in the advertisement. They will be requested to complete the Supplier Profile Form (annex 1) and provide original substantiating documents about their company. This will help identifying new suppliers and provide to the old vendors an opportunity to update their profile.
  The Consultant will furthermore assess the local market by sourcing status for suppliers via such institutions as the Ministry of Trade, Chamber of Commerce, National authorities, Employers organization, UN agencies, INGO/NGO, Business Directories etc. The Consultant will forward the Supplier Profile Form to the manufacturers, wholesalers, traders etc for competition. The consultant will also forward the Form to the existing suppliers recommended by the UN agencies, including LTA holders for inclusion in the market survey. This will ensure that the existing reputable suppliers are not missed out.
  The Consultant will analyze the completed Supplier Profile Forms for initial vetting based on the information provided by the suppliers, such as: valid company registration, areas of activity/commodities, business capabilities, organization/staff qualifications, manufacturing facility/practices, quality assurance practices, source of goods, availability/delivery period of products, ISO certification, client list, financial capacity, reference checks, and other relevant registration documents. The consultant will also ensure that suppliers have proper bank account for receiving bank transfer payment.
  On the basis of this assessment, the consultant will prepare a short list of vendors for each category of supplies/services.
  The Consultant and staff members of the Procurement Working Group will visit the premises of each of the vendors, and prepare a short Supplier Inspection Report to assess the suitability of each supplier. UN will provide the template for reportBased on the results of the vendor visits and inspection reports, the Consultant will assess each supplier, document results and make recommendations of pre-qualified supplier by category of commodity. The suppliers not visited will not be considered pre-qualified. Consultants will ensure that minimum five or more suppliers are selected per commodity/services to receive minimum three qualified bids. UN will prefer to have mix of old and new vendors for each commodity/services. Where OEM (Original Equipment manufacturer) or single source vendor/s is necessary, consultant will provide detailed justification for the same as part of the recommendations.
  Consultancy Services: Prepare a separate Roster of consultants in common/specific areas of hire for respective Agencies based on existing rosters and survey results
  The consultant will prepare a simple database in the XL on the format agreed by the UN.
  The Procurement Working Group will review and assess the work done by the national consultant
  The consultant (with the support of Procurement Work Group) will prepare a final report containing the methodology, principal conclusions and recommendations of the market survey.
  The consultant will assist the Procurement Working Group in organizing a forum of all approved vendors and UN Systems to orient the vendors on UN rules and regulations on local procurement as well as on the documentation involved.
Expected Deliverables
  A list of "approved suppliers" and a list of "approved suppliers with conditions" by commodity category.
  A list of "suppliers not approved" with reasons/justifications.
  Completed Supplier Inspection Reports
  Completed Supplier Profile Forms
  Final report containing the methodology, principal conclusions and recommendations of the market survey.(Although these are not deliverables, the consultant must submit the following to the supervisor:
  Final list of commodities/services based on the consultation with Procurement Working Group.
  Supplier Profile Form to be used for the survey
  Format for the visit report
  List of vendors by categories and locations before the visit
  Format for the final database
Qualifications of Successful Candidate
A Master's degree in Business Administration and specialized course in supply procurement, or related technical field.
Years of relevant experience
Five years or more of progressively responsible professional work experience at the professional level in procurement, business administration and management and financial analysis. Proven experience in similar assignments required. Knowledge of Rwandan market will be an advantage.
Competencies of Successful Candidate
  In depth knowledge of procurement and good concept of analyzing financial documents.
  Proven ability to conceptualize, develop, plan and manage market research and similar projects.
  Good analytical, negotiating and communication skills.
  Demonstrated ability to work independently in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization.
  Experience in establishing database in XL format and internet navigation
To view our competency framework, please click here.
Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable). Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link

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