Thursday, May 4, 2017

ActionAid Rwanda,TOR for the Construction Supervision and Management



TERMS OF REFERENCE FOR THE CONSTRUCTION SUPERVISION AND MANAGEMENT 
ActionAid Rwanda is currently seeking to contract a construction firm/company/individual that has experience reviewing DAO and supervising construction works on site. The engineer will be expected to carry out 2 assignments as follow:
  • Production of tender documents:
 Visit construction site in Nyanza, Gisagara, Nyaruguru, Karongi and Musanze Districts,
Review and adjust the existing DAO and tender documents based on the site visit, desirable building design and dimensions.

  • Supervise the construction activities of all constructions of commissioned by ActionAid Rwanda in the above mentioned Districts.
This will include the provision of technical advice to the constructing company, provide progress reports, assure the quality of each stage of construction (foundation, elevation, roofing and finishing) and give recommendations at every stage so that payments can be issued by ActionAid Rwanda.
Purpose for supervision duration and a summary of the expected deliverables
The company/firm/individual will be required to offer quality control services on the construction by ensuring the following tasks are adhered to;
  • Develop a system of efficient quality control on construction cost Vis a Vis of the expected.
  • Prepare weekly progress reports highlighting actual and potential problems that need urgent decisions including contractual changes and /or likely deviations from overall timing and costing plans;
  • Make recommendations to ActionAid Rwanda or Constructor relating to the execution and progress of the work, such as payment requests (invoicing), variation orders, contract time extensions and suspensions, including interpretation of the Contract between the two parties.
  • Inspect and examine the actual construction of the project.
  • Closely monitor the time frame of the project implementation/contract management and ensure that the project is implemented in accordance with the plans and specifications.
  • During such project visits and on the basis of the company/firm/individual observations shall keep ActionAid Rwanda informed of defects and deficiencies in the work of CONTRACTORS and shall condemn work found failing to conform to the Contract Documents.
  • Certify work accomplished and the Constructor’s payment application with reference to the updated final cost estimate;
  • Determine, together with the authorized representative of ActionAid Rwanda, the assurance of corresponding approval for Payments based on their observations and the constructor’s application for Payment, for the consideration of ActionAid Rwanda. These approvals will constitute a certification that the work has progressed to the stage indicated and that to their best knowledge and inspection, the quality of the work performed by the Constructor is in accordance with the Construction Contract Documents. The company/Firm/Individual and the ActionAid’s representative shall conduct the necessary inspection to determine the date of substantial and final completion of construction and thereby issue the final certificate of payment to the Constructor;
  • Assist in the technical and legal handing over process, guarantee and maintenance control, final payment and preparation of the project completion report;
The file should contain the following:
  • The application letter
  • Expression of interest Statement by the consultant specifying his/her nationality and confirming that those who will actually perform the service are registered professionals authorized by the appropriate regulatory body to practice those professions and allied professions;
  • Notified Tax clearance from RRA and RSSB
  • Notified Registration Certificate under RPPA
  • 5 Notified completion certificates of similar assignments with traceable contacts addresses.
  • Financial proposal including the cost for Site visit and revision of existing tender documents to fit with the desired dimensions of supervision and construction activities.
  • Notified academic certificates and CV for the staff.
  • Notified Registration certificate from a known authorizing government body
ELIGIBILITY REQUIREMENTS:
  • 5 years licensed architectural and engineering construction management experience with at least 3 years in similar assignments.
  • Must have at least worked with Government Agency and NGOs.
  • Submission of all required documents as specified above
  • Having a reasonable financial proposal
Mark in the subject line: The position you are applying for. Interested and Qualified candidates should submit Application Letters & Curriculum Vitae to Rwanda.jobs@actionaid.org not later than Thursday 18th MAY, 2017 at 05:00 PM
Only applications sent by email will be accepted.

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