Tuesday, May 9, 2017

Mapping of Capacities and Gaps Of District Based CSOS and Faith Based Organizations Involved in Peace Building in Districts: Rubavu, Musanze, Nyanza, Ruhango, Gasabo and Nyagatare

International Alert has been working for 30 years with people directly affected by conflict to find peaceful solutions. We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.


I.    Project overview
International Alert is a 30-year old independent and international peacebuilding organization headquartered in London and works with people who are directly affected by violent conflict to improve their living, for more details, you can find us on: www.international-alert.org. We have been operating in Rwanda since 1996, strengthening reconciliation, reintegration and conflict management among people affected by conflicts and genocide against the Tutsi in the country. With funds from Ikiraro cy’Iterambere, the Rwanda Multi-donor Civil Society Support Programme-Palladium, International Alert and the National Unity and Reconciliation Commission (NURC) are implementing the Synergy for Social Cohesion Project (SSCP).  The project is expected to work in six Districts, Rubavu, Musanze, Nyanza, Ruhango, Gasabo and Nyagatare. The aim of the project is to contribute to the consolidation of social cohesion and peace through resilient, synergetic local dialogue systems. The project wants to ensure that officials and civil society actors have a strengthened capacity to understand policies on reconciliation, and that there is a greater engagement and coordination between local authority and civil society and faith based organizations to facilitate owned process of reconciliation. Thus, this intervention is guided by three specific objectives: create space and opportunities for dialogues between communities, CSO and Local Authorities (SO1), strengthen cooperation and coordination amongst community members and between community and local government on social cohesion initiatives (SO2), and strengthen capacity of civil society organisations and local authorities to mainstream unity and reconciliation into their plans and to analyse and develop relevant recommendations into policy debates (SO3)
Reconciliation and social cohesion is still a long journey in Rwanda. This is confirmed by the 2015 Rwanda Reconciliation Barometer (RRB) which reveals that ethnic based stereotypes are still challenging the reconciliation process and that wounds from the deep rooted ethnic divisions and the genocide are not fully healed. In addition, Rwanda is still grappling with the visible and invisible effects of genocide. Many communities, though silent, are still emotionally affected, demonstrate low levels of trust between each other and remain economically vulnerable.
The national policy on unity and reconciliation states that it concerns every aspect of national backbone. It emphasizes that the principle of unity and reconciliation must be considered in the planning, formulation of policies, planning of performance contracts, in budgeting and in law making process of any institution working in the country.
Therefore, there is a clear need to ensure that officials and civil society actors have a strengthened capacity to understand policies on reconciliation, and that there is a greater engagement and coordination between local authority and civil society and faith based organizations to facilitate owned process of reconciliation.
II.    Purpose of the consultancy
The purpose of this consultancy is to conduct in depth capacity needs assessment to map peace building and reconciliation capacities and gaps of 12 district based CSOs and FBOs in all 6 districts enabling to develop and deliver tailored training activities and modules responding to the capacity building needs and gaps of each group. Specifically, the consultancy has a twofold purpose:
  1. To provide an analysis of capacities of district based CSOs and FBOs based on their good promising practices in peace building and reconciliation
  2. To identify gaps which prevent these CSOs and FBOs to address effectively the issues related to reconciliation and social cohesion, and provide recommendation priorities in response to the needs for capacity building
III.    Scope of the work and deliverables
The scope of the assessment reflects its dual purpose as mentioned on the above, and will include an analysis of capacities of district based CSOs and FBOs, and the review of important documents and tools or approaches used to identify the gaps.
Therefore, the consultant will be expected to undertake the following:
  • Within five days of the signing of the contract, the consultant will submit the inception report, which clearly defines the assessment methodology, such as clear outline of FGDs, checklist of KII, survey questionnaires, and assessment timeline with specific deadline for each deliverable.
  • The inception report will be reviewed by IA team. The consultant can’t start the data collection process without the IA team’s approval on inception report.
  • Draft of assessment report to be submitted within 20 days of completion of data for the review and comments from IA team.
  • The last 5 five days will be allocated on the work of reviewing the assessment report and give feedback to finalize the final report.
The assessment report should include the following deliverables:
  1. Capacity gap analysis report for 12 CSOs and FBOs, two per each District, one CSO and one FBO
  2. Capacity development priorities report for 12 CSOs and FBOs
IV.    Methodology
The methodology of this assessment must focus on institutional analysis of these district based CSOs and FBOs, examine the competencies of keys staff based on the desired knowledge, skills and qualities, and suggest human and institutional capacity development priorities. Mix-methods and methodologies can be used to gather key data to inform capacity building needs of targeted CSOs and FBOs.
V.    Timeline
The assessment should be completed with 30days starting from May 18th, 2017. Any firm or individual with the capacity to complete this assessment within less than 30 days is highly appreciated.
VI.    Requirement of the consultant
  • Minimum 5 years applied experience in tracking record in producing high quality analytical research/ capacity needs assessment and institutional analysis
  • In-depth understanding and knowledge of the civil society and reconciliation work in Rwanda
  • Proven experience of working with civil society and faith based organisation
  • Excellent oral, written, communication and reporting skills
  • Excellent knowledge of English and Kinyarwanda
  • At least advanced university degree (Masters) in social sciences
  • Strong knowledge and experience in peace building and reconciliation
  • Excellent oral, written, communication and reporting skills
VII.    Terms and Conditions of Solicitation
Bid Requirements
Consultants who meet the requirements should submit a maximum of 10 pages expression of interest, which should include the following:
  • A suitability statement, including commitment to availability for the entire assignment
  • A clear statement of proposed consultancy methodology
  • A detailed work plan
  • A detailed financial proposal, including daily cost per major activity
  • Updated curriculum vitae, clearly stating qualifications and experience
  • 3 references from organizations that have contracted the consultant proving ability to carry related assignments
Notice of Non-Binding Solicitation
International Alert reserves the right to reject any and all bids received in response to this solicitation, and is in no way bound to accept any proposal. We additionally reserve the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate. Quantities are estimates only at this time and will be subject to change.
All information provided as part of this solicitation is considered confidential. In the event that any information is inappropriately released, International Alert will seek appropriate remedies as allowed. Proposals, discussions, and all information received in response to this solicitation will be held as strictly confidential, except as otherwise noted.
Prior to the expiration of the validity of the proposal, International Alert shall notify the successful company/individuals that submitted the highest scoring proposal in writing and will invite for contract negotiations. Alert reserves the right to invite the second ranking company for parallel negotiations
Right to Final Negotiations
International Alert reserves the option to negotiate on the final costs, and final scope of work, and also reserves the option to limit or include third parties at Alert’s sole and full discretion in such negotiations.  Upon failure to reach agreement on the contents of the contract as stipulated in this document, Alert has the right to terminate the negotiations and invite the next-best rated company for negotiations.
All communication regarding this solicitation shall be directed to appropriate parties at International Alert. Contacting third parties involved in the project, the review panel, or any other party may be considered a conflict of interest, and could result in disqualification of the proposal.
Award of a proposal does not imply acceptance of its terms and conditions. International Alert reserves the option to negotiate on the final terms and conditions.
 Send applications to the undersigned not later than May 12that 2pm Kigali time and beyond the date and time will lead to ineligibility.
The application should contain CVs of lead consultants, capacity statement, proposed schedule/workplan of activities, examples of previous related work performed; two professional references, technical and financial proposal.
Please write to SSCP Senior Project Officer
Email: Rwanda@international-alert.org

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