Friday, May 19, 2017

Plan International Rwanda,TOR for the Provision of Group Health Insurance Services Plan International Rwanda



P.O. Box 6211
Plot # 821           
Tel:        + 250 0788305392
Kagugu
Kigali- Rwanda
AMENDEMENT TO THE TERMS OF REFERENCE FOR THE PROVISION OF GROUP HEALTH INSURANCE SERVICES FOR PLAN INTERNATIONAL RWANDA
STAFF AND DEPENDANTS 2017-2018
1.    Introduction

Plan International is an independent development and humanitarian not for profit organization that advances children's rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and its girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world that advances children's rights and equality for girls.
We support children's rights from birth until they reach adulthood. And we enable children to prepare for — and respond to — crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Plan International has been working in Rwanda since 2007 with a major focus on four country programs: Right to Access Quality and Inclusive Education. Right to Early Childhood Care and Development through United Communities, Right to Youth Economic Security through Active Citizenship and Right to Protection. Plan currently operates in Gatsibo, Rwamagana,Bugesera, Nyaruguru, Gicumbi, Karongi, Kirehe, Huye, Gisagara and Nyamagabe. Plan International Rwanda has entered into partnership with UNHCR and other partners to implement Sexual & Gender Based Violence Responses and Child protection in all Refugees Camps across the country.
Plan International is committed to responding to children affected by emergencies in the countries of our operation.
Plan International Values are: lasting impact open and accountable work well together and inclusive & empowering.
"Plan International, Rwanda is deeply committed to realizing children's rights as enshrined in the United Nations Convention on the Rights of the Child and National Integrated Child Rights Policy— including their rights to protection and freedom from abuse and exploitation. We therefore have an unequivocal child protection policy and zero tolerance to any form of child abuse and exploitation. All who work for us, represent us and visit with us. are expected to abide by our child protection policy and related procedures during their engagement with us. Help us maintain a child safe environment'".
2.    Purpose of amendment
This amendment is proposed to change the nature of the tender advertised on 2nd May 2017.The tender is now open for Insurance Brokers companies only, thus technical and financial offers from health insurers are not needed at this stage. The successful Broker will be offered a service contract to advice on health insurer selection process.
3.    Invitation to Tender
Plan International Rwanda would like to invite bidders from eligible and experienced Insurance Brokers to submit Technical proposals for provision of brokerage services for Group Health Insurance and Group Life Insurance

4.    Service eligibility /mandatory qualifying requirements and conformity to tender documents
4.1.    The tenderer shall furnish, as part of its tender, documents establishing the tenderer's eligibility to tender and its qualifications to perform the contract if it's tender is accepted.
4.2.    The documentary evidence of the tenderer's qualifications to perform the contract if its tender is accepted shall establish to the Plan International Rwanda's satisfaction:
(a) That the tenderer has the legal, financial and technical capability necessary to perform the contract;
I.    To be eligible for this procurement the Broker must further provide the following documents with their technical proposal (Mandatory qualifying requirements for Brokers): -Certificate of business registration [certificate of incorporation for the Broker].Tenderers should have been in existence for at least the last three years.
II.    Copy of Company Registration certificate
III.    VAT Registration
IV.    A valid RRSB Clearance certificate
V.    A valid Tax Compliance Certificate from RRA for the Broker
VI.    Copy of the Current professional indemnity policy. The insurance cover shall be valid within the proposed contract period and obtained from reputable insurance company. Compensation shall be claimed against this cover if the Broker is negligent or fails to perform any of its obligations or provides services falling below the standard set out herein or is in breach of any of its material obligations under the contract.
VII.    A list and evidences of current clients the broker is serving including International NG0s/institutions, contact information for reference check should be attached
VIII.    Premium turnover- the Broker shall submit documentary evidence. The procuring entity reserves the right to verify this information with the Brokers' clients and with the regulatory authority.
IX.    Brokers shall also submit as part of the technical proposal, their latest audited financial statements for the period 2015 and 2016.
4.4    Beneficiaries
•    The Group Health insurance will cover an estimated number of 106 staff and 214 dependents.
•    The Group Life Insurance will cover staff members only
5. EVALUATION CRITERIA FOR PROPOSALS
5.1 Administration documents
Each bidder shall submit the following documents:
a) All the mandatory requirements for Brokers as indicated in point 4.3 above
5.2 Technical Proposal.
Each bidder shall submit a technical proposal addressing required services. The proposal will be evaluated according to the following criteria
I.    Company profile and experience in Health insurance sector
II.    Company profile and experience in Group Life Insurance sector
III.    A list and evidences of current clients the broker is serving including International NGOs/institutions, contact information for reference check should be attached
IV.    Premium turnover- the Broker shall submit documentary evidence. The procuring entity reserves the right to verify this information with the Brokers' clients and with the Insurance Regulatory Authority.
V.    Brokers shall also submit as part of the technical proposal. their latest audited financial statements for the period 2015 and 2016.
5.    FINAL PROVISIONS
a)    This tender is open for all Rwandan Insurance Brokers Companies ,
b)    Any interested qualified bidder will submit technical proposals well typed in English and properly bound in four copies (one original and 3 copy) in a sealed envelope addressed to the Country Director of Plan International Rwanda
c)    Deadline for submission of proposals is on Wednesday 24th May 2017 by 10 am.
d)    Opening of bids will be done on the same day in public at 10:30 am in the meeting room at Plan International Rwanda Country Office at Kagugu.
e)    Plan has the right to not select any provider in case none meets above mentioned criteria.

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