Wednesday, May 17, 2017

Save the Children, Finance Assistant Jobs in Rwanda



POSITION ANNOUNCEMENT
Rwanda Country Programme, Kigali Rwanda
BACKGROUND:
Save the Children is the world's leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirteen districts in Rwanda with a current staff complement of approximately 173 staff.

SC Rwanda Country Office seeks to hire qualified, committed and experienced National to fill the following position: 
Position: Finance Assistant
Place of Work:
Kirehe Field Office
Reports to:

Staff directly reporting to this post:


Time frame:     


Tentative start date:   
Finance Coordinator

None


Open Ended



ASAP
CHILD SAFEGUARDING:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
PURPOSE OF POSITION:
  • To provide accurate financial information by preparing, recording and reconciling financial transactions data
  • To check and control financial process in line with Financial policy and procedure
  • To make cash and bank payments for program activities
KEY AREAS OF ACCOUNTABILITY:
  • Support the budget holders in Budgeting, Budget monitoring and Budget control
  • Prepares and make cash and bank payments  in line with SCI policies
  • Maintenance of financial records and monitoring systems; records and reconciles expenditures, balances, payments and other day-to-day transactions
  • Prepare cash reconciliations on a monthly basis.
  • Assign paid stamp to all payment sheets
  • Managing petty cash on daily basis and conduct petty cash count daily
  • Ensure cash controls and other internal controls are in place 
  • Ensure staff , partners, volunteers comply with SCI policies and procedures
  • Ensure all business floats are timely settled and posted into GLACOS/AGRESSO
  • Check and verify any returns and reports from partners for accuracy and completeness. Post these into the system
  • Register all  approved  transactions into GLACOS/AGRESSO on a weekly basis
  • Facilitate external audits by providing all required information to the auditors
  • Follow up on the implementation of  Grants  and assist as required
  • Support in Capacity building for staff in Financial management

  • Assists and supports in the preparation, implementation and monitoring of budgets
  • Ensure that the cash and cash equivalents and financial records are safeguarded and utilized in the intended manner.

  • Maintains the finance filling system.
Performance Indicators
  • Producing accurate bi-monthly reports on time
  • Effective management of donor financial requirements and responsibilities
  • Maintenance of  proper and accurate financial records
  • Support to program staff/ budget holder provided when required and in a timely manner
  • Effective introduction and maintenance of financial management system
Responsibility for resources:
Ensure that the cash and cash equivalents and financial records are safeguarded and utilized in the intended manner.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:  
  • Bachelor degree in accountancy/finance/management or Equivalent.
  • 2-3 years’ work experience, preferably in an NGO set up
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance  Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact. 
  • This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for receiving applications is 30th May 2017.
             Please mention Finance Assistant as subject of your mail.
                                  *Note that only shortlisted candidates will be contacted.                                                        

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