Monday, June 19, 2017

ToR for the Provision of External Audit Services for the Financial Year 2016



TERMS OF REFERENCE FOR THE PROVISION OF EXTERNAL AUDIT SERVICES FOR THE FINANCIAL YEAR 2016 (January - December 2016) TO   UMUHUZA NGO
1.    UMUHUZA BACKGROUND
Umuhuza is a Non Governmental Organization founded in 2005 and recognized by the Rwanda Governance board in the official gazette no 50 bis with legal personality no 104/2014.  Umuhuza aims to foster a culture of peace through education focusing on conflict management and community transformation. UMUHUZA invites  reputable consulting firms for
the provision of external audit services for the financial year  2016( January - December 2016).
2.    UMUHUZA VISION:
Umuhuza envisions a society in which communities are living in harmony, mutual respect and dignity.
3.    Umuhuza Mission:
Umuhuza undertakes the task to promote a culture of peace through peaceful conflict management and respect of human rights.
4. UMUHUZA VALUES
Mutual Respect: We treat others with respect. We value diversity among people, ideas and points of view.
Honesty and Integrity: We are committed to creating a community that acts with honesty and forthrightness, holding ourselves to high ethical standards, and dealing with everyone with respect. We are Accountable
Justice: We are committed to the peaceful resolution of conflict, sharing of economic and natural resources, and equity in educational opportunity.
Solidarity: We believe that in a world in which we all depend on one another, the well being of each person depends on the well being of the whole.
Commitment: We carry out the responsibility of changing ourselves and the society .We steadfastly commits to do our best to realize our mission.
5.    UMUHUZA OBJECTIVES
Umuhuza aims to:
  • Instil the culture of peaceful prevention and conflicts management in the Rwandan community;
  • Promote  mutual respect, justice and integrity values;
  •  Revive the positive traditional values of our culture regarding conflict management;
  • Break the conflict circle by creating an environment of active listening and counselling to the victims of conflicts;
  • Participate in the national effort to strengthen social cohesion by promoting the education and the culture of open dialogue within different communities.
6.    OVERALL PURPOSE OF THE ASSIGNMENT
The  overall purpose of the external audit is to review the effectiveness of the operations of UMUHUZA Organization and of the accounting  process of the Institution, as well  as the correct use of funds received from  donors and the transparency of the disclosed accounting and  financial  information for the year 2016 (January - December 2016).
7.    SCOPE OF THE ASSIGNMENT
The Audit aims at verifying the internal control system of Umuhuza to make sure of the legality of the transactions carried out throughout the period under consideration and of the accuracy of their accounts keeping. The tasks to be undertaken include but not limited to:
  • Review the effectiveness and efficiency of the financial and human resource management process.
  • Appraising the effectiveness and efficiency with which resources are employed and identifying opportunities to improve operating performance.
  • Review the reliability and integrity of financial and operating information and the means used to identify measure, classify and report such information.
  • Review the systems established by management to ensure compliance with those policies, laws, regulations and controls that could have a significant impact on operations and determine whether the organizations is in compliance with its financial, administrative andproperty management procedures and other relevant legislation that governs the organization.
  • Ensure that the organization adheres to the corporate governance requirements as prescribed in the organization’s internal rules and regulations.
  • Reviewing operations or programs to ascertain whether the results are consistent with established objectives or goals and whether the operations or programs are being carried out as planned.
8.    EXPECTED OUTPUT
A comprehensive financial audit report comprising of detailed financial statements, all notes to the statements and a proper management letter, has to be submitted to the Executive Secretary of Umuhuza in English.
The report has to be weIl-structured, including an in-depth analysis on all the aspects of accounting and financial management as listed above and evidence based recommendations for consolidation and improvement of Umuhuza institution's financial management.
9.    REPORTING REQUIREMENTS
The audit firm will submit the first draft of the report for review by 11/8/2017. The final report will be submitted not later than 25/8/2017. The audit firm will submit a report comprising of :
  • Management letter
  • Balance sheet
  • Income statement
  • The report will be submitted in two copies.
10.    PAYMENT DETAILS
Payment will be in accordance with a detailed budget breakdown as submitted through the proposal, and invoices will be expected from the consultant prior to payment.
11.    EXPRESSION OF INTEREST
The proposals must include a description of the scope of work, timing of the assignment. as well as detailed composition of the team, breakdown of the fees and charges.
These proposals should include:
  • A technical proposal highlighting how they will carry out their work.
  • A detailed work plan.
  • A financial proposal detailing the cost of carrying out the work.
Interested institutions registered in Rwanda should be submitting their proposals not later than July 7th, 2017 at 5:30 pm through the following email: umuhuza_organisation@yahoo.com  or at Umuhuza head office, KG571st at Kacyiru near to MINAGRI.
For any clarification: contact on Tel: 280539555.
Done at Kigali, 19/6/2017
KAYITESI Mathilde
Executive Secretary

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