Tuesday, July 4, 2017

Chemonics Soma Umenye LLC, Operations Manager Jobs in Rwanda



JOB DESCRIPTION
Title: Operations Manager
Project: Rwanda Soma Umenye
Project Summary
Soma Umenye is a five-year USAID-funded activity that aims to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda. Covering all 30 districts
of Rwanda and working in close collaboration with the Rwanda Education Boad (REB) and the Rwandan Ministry of Education (MINEDUC), Soma Umenye will contribute to Rwanda’s Education Sector Strategic Plan (ESSP) and the Government of Rwanda’s national development priority of ensuring that Rwandan primary-grade students acquire the fundamental competency of literacy so that they can succeed in future schooling and, later, in the modern workplace.
Project goals:
  • Soma Umenye aims to achieve the following two goals.
  • To improve reading outcomes in Kinyarwanda for at least 1 million children (unique direct beneficiaries) in public and government-aided schools in Rwanda by the end of P3; and
  • To ensure that at least 70 percent of P1-P3 students are able to read grade-level text with fluency and comprehension.
  • To achieve the above goals, it requires close collaboration with all education stakeholders under the technical leadership of MINEDUC and REB.
Principal Duties and Responsibilities
  • Assists the Director of Operations to ensure that Soma Umenye staff and subcontractors follow approved policies and procedures relevant to implementation of the Soma Umenye activity.
  • Supports project team to adhere to financial, accounting, and administrative procedures for control of funds and expenditures, including appropriate reporting in collaboration with the Director of Operations.
  • Supports the Director of Operations in all aspects of project financial tasks, including conducting initial reviews of all payment requests to ensure all necessary backup documentation is provided.
  • Maintains ownership of the project’s inventory tracker, and conducts monthly spot checks of all project inventory, both in the Kigali office and in field locations, to ensure proper use of all government property.
  • Directly oversees the IT coordinator, motor pool coordinator, and administrative assistant and ensure smooth operation of all activities within those departments.
  • Supports the Director of Operations to oversee all local subcontracts, including new subcontracts awarded through the Strategic Activities Fund (SAF), and revises the SAF manual on an as-needed basis.
Supports the Director of Operations to streamline monthly budgeting process, including liaising with program assistants to ensure budget inputs are collected in a timely manner.
Supports the Director of Operations to establish a physical and electronic filing system for all subcontract files and maintains these files on a regular basis.
Supports the Director of Operations to draft requests for proposals, requests for quotations, and other documents as needed.
Maintains a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
Performs other tasks as directed by the Director of Operations.
Job Qualifications
  • A minimum of a Bachelor’s degree in a relevant field; a Master’s degree preferred.
  • A minimum of five years of experience managing large, donor-funded projects.
  • Exceptional organization skills and attention to detail
  • Strong interpersonal skills in managing local staff and liaising with project stakeholders.
  • Fluency in spreadsheet and word processing software.
  • Demonstrated exemplary diplomatic, communication, and interpersonal skills
  • Knowledge of USAID rules and regulations, particularly relating to finance and accounting, and contractual compliance and oversight is desirable.
  • Written and spoken proficiency in English
Location of Assignment
The location of assignment is Kigali, Rwanda with intermittent travel throughout the country.
Supervision
The Operations Manager will report directly to the Director of Operations or his/her designee.

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