Friday, July 7, 2017

International AlertProject Manager jobs in Rwanda

Job Description
Job Title
Project Manager
Reports to
Country Coordinator, Rwanda and Burundi
Management Responsibility
Project Officers; Interns, Consultants
Job location
Kigali, with extensive travel within Rwanda  
2.2 of Inter
national Alert’s salary scale
Contract Duration
3 Year contract

International Alert
International Alert is a 30-year old independent peacebuilding organisation. We work with people who are directly affected by violent conflict to improve their prospects of peace, and we seek to influence the policies and ways of working of governments, international organisations like the UN and multinational companies, to reduce conflict risk and increase the prospects of peace.
We work in Africa, several parts of Asia, the South Caucasus, the Middle East and Latin America and have recently started work in the UK, Somalia and Kenya. Our policy work focuses on several key themes that influence prospects for peace – the economy, climate change, gender, the role of international institutions, the impact of development aid, and the effect of good and bad governance.
We are one of the world’s leading peacebuilding NGOs with more than 200 staff based in London and 15 field offices. To learn more about how and where we work, visit
Alert’s Great Lakes programme (GLP) works in Burundi, the DRC, Rwanda, Kenya and Uganda. The GLP works on a range of peacebuilding issues, including women in peacebuilding, reconciliation, natural resources management, and the economy. It supports and collaborates with local initiatives, and advocates for policy change. The programme is managed from London, and implemented by staff based in London and the region, in close collaboration with local organisations.
The Rwanda/Burundi programme has been running since 1995 with the aim of contributing to peace and equitable development.
Job Purpose
The purpose of this position is to manage Duhuze Project
The specific objective of the Duhuze Project is to support societal healing by enabling Rwandans to effectively manage individual and collective wounds and differences, improve trust and cooperation, and celebrate their diversities. This project is funded by USAID Rwanda Mission
This is a local position; the holder will work across project and thematic strands to ensure that project staff and partners have the peacebuilding knowledge and expertise needed to ensure the production of high-quality, high-impact project outputs and outcomes. This will involve working closely with the Alert team and local partners in a mentoring role, providing constructive feedback and capacity building support aimed at strengthening our integrated peacebuilding approach. Critical to this post is an ability to build effective external and internal relationships, using collaborative approaches. The successful candidate will also have knowledge and experience of programme design and project management including responsibility for budgets Monitoring, project reporting, staff support and evaluation, donor relations and civil society partnerships. Strong experience in managing USAID funded projects will be an added value. 
Duties and Responsibilities
This post focuses on five key elements:
  1. Management and supervision of Duhuze Project;
  2. Strengthen peacebuilding framework of the project;
  3. Monitoring, evaluation, learning and reporting;
  4. Strategic development and fundraising;
  5. Manage the project’s relationship with local partners and ensure coordination and representation
  6. Lead the advocacy and international networking components of the project
  7. Team Management
  8. Contributing wider organisational goals within Alert

1. Management and supervision of Duhuze Project;
  • Lead on day-to-day implementation of project’s activities;
  • Ensure clarity about roles and responsibilities among project stakeholders and involving /informing all stakeholders of plans;
  • Oversee program start-up and ongoing program management and administration of teams across various field locations.
  • Lead the development of detailed implementation plans, flowing from annual strategic work-plans, and ensure the delivery of the same.
  • Outline a strategic plan for the implementation of the program including finalizing target areas/projects, methods of operation for effective programming and maximum results.
  • Ensure that program implementation is cohesive and responsive to communities, Government of Rwanda, partners and aligned with International Alert principles, values and strategic plan.
  • Oversee performance of consortium partners and sub-grantees.
  • Conduct frequent field visits to all project sites.
  • Oversee smooth transitioning from program inception phase to implementation phase.
  • Lead the design, planning, organization and execution of project activities
  • Ensure clarity about roles and responsibilities among project stakeholders involving them in planning and informing all stakeholders of implementation plans
  • Liaise and coordinate with relevant local, regional and international stakeholders
  • Ensure quality of implementation and provide managerial support to the effective running of the activities within the deadline of the project and work plan devised.
  • Planning and forecasting grant expenditure, project activities, procurement and staffing to ensure compliance with the project contract and budget and to prevent overspending or under spending;
  • Oversee the design and production of high-quality research outputs, including authoring reports for both national and international audiences, on a variety of thematic issues, including reconciliation, governance, and the economic dimensions of peacebuilding;
  • Derive policy recommendations from research outputs and assist in the development and implementation of evidence-based advocacy strategies for the project.
2. Strengthen peacebuilding framework of the programmes
  • Analyse the political, economic and social context in Rwanda with a view to ensuring the continuing relevance;
  • Ensure co-ordination and adequate recording of lessons learning among partners of the project, counterpart organisations/institutions;
3. Monitoring, evaluation, learning and reporting
  • Support the development of effective M&E frameworks (in close collaboration with partners) for the project and feed this into Alert’s overall institutional reporting;
  • Responsible to overseeing all monitoring and evaluation for project activities, checking progress against expected outcomes and against the project’s theory of change
  • Articulating lessons learned from the project and adapting the project on the basis of these lessons learned throughout implementation
  • Contribute to and draw on the work of Alert’s Design, Monitoring and Evaluation (DME) work, in Rwanda and internationally;
  • Produce and disseminate success stories as well as related ‘impact’ films or other outputs;
  • Ensure that all project documents regarding the Duhuze Project are uploaded to Alert’s project management system – PROMPT – in a timely manner, and ensure that spend forecasts on PROMPT are also updated on a regular basis.
  • Provide accurate information on PROMPT for the annual organisational Results Framework.
  • Play an active role in managing the mid term and end of project evaluation, ensuring that lessons learned are discussed within the project team and shared amongst the rest of the Rwanda programme and Africa Programme within Alert.
  • Oversee inception phase data design, collection and analysis, including partner organizations, consultants and third parties.
  • Monitor and continuously assess the operating context and the project activities, and recommend changes in approach and strategy accordingly
  • In liaison with the M&E officer, develop and implement a monitoring and evaluation plan, including the design of the final evaluation, and the development of conflict and gender sensitive DME tools
  • Provide narrative progress reports (monthly, quarterly and annual) as requested
  • Facilitate the achievement of program targets and objectives and collaborate with the Country DMEL Manager to design effective M&E systems for the program, and linkages with internal M&E systems.
  • Collaborate with Rwanda M&E Officer and the Senior Programme Design and Assessment Officer (based in London) to produce written internal/external reports on the program activities capturing impacts/costs related to all activities, as per internal and Donor requirements
4. Strategic development and fundraising
  • Contribute to the development of the overall programme strategic directions and strategy documents;
  • Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
  • Set direction by prioritizing and organizing actions and resources to achieve objectives.
  • Oversee the development of annual, integrated strategic work-plans for the program.
  • Work with Alert’s team and partners to develop new project and programme ideas, including the development of funding proposals for a variety of donors;
  • Support the Country Coordinator in nurturing good relationships with potential funders in Rwanda and outside of Rwanda
5. Manage the project’s relationship with local partners and ensure coordination and representation
  • Maintain frequent contact with - and develop fruitful working relationships with - partners that are integral to the success of the project
  • Involve partners in planning activities
  • Organise networking activities, advocacy and exchanges locally, within the region and internationally
  • Monitor partners’ work against agreed work-plans; identify any problem areas or support needs
  • Oversee partner assessments (including financial assessments), identify partner training and support needs and organise appropriate responses
  • Ensure partner reports (narrative and financial) are submitted on time and to the required standard
  • Liaise with the donor and represent the program to other USAID funded programs, cooperating sponsors and other stakeholders.
  • Coordinate activities with consortium partners, sub-grantees, local government and other implementers, as well as with other International Alert programs.
6. Lead the advocacy and international networking components of the project
  • In collaboration with the communications and advocacy specialist, other project staff and with relevant Alert personnel, develop, monitor and oversee the implementation of a project advocacy and networking strategy
  • Maintain good relationships with local authorities and work with local opinion leaders as appropriate
  • Oversee the production of project reports and publications in a variety of formats
  • Identify appropriate fora for the dissemination of project information and materials, and organise appropriate dissemination and visibility activities
  • Ensure that all publications emanating from the project comply with Alert’s publications protocols and policies
  • Build and strengthen relationships with district of project implementation; key funding partners around the development of new project ideas and programme direction;
  • Represent Alert’s values and ideas at relevant conferences, seminars and other meetings, including at a high level;
  • Work as part of a team developing effective relationships with key national as well as international institutions necessary to meeting key advocacy objectives and raising the profile of the organisation in Rwanda.
7. Team Management
  • Supervise and manage all project staff in Kigali and in the field sites to ensure day-today activities are implemented according to schedule, budget and quality.
  • Manage and help with the recruitment, orientation and ongoing training of Duhuze Project staff to ensure they are of the quality and technical capacity necessary to ensure the successful implementation of activities.
  • Monitor and advise on staffing needs throughout the program.
  • Create a work atmosphere conducive to professional growth and development of excellent personnel at all levels.
  • Implement, and ensure all staffs are effectively using the performance planning and management system, establishing performance expectations and regularly providing constructive feedback.
  • Promote accountability by conducting staff annual performance reviews with direct supervisees and ensuring that supervisory staff do the same. • Contribute to country team-building efforts and ensure integration of all team members into relevant decision-making processes
8. Contribute to wider organisational goals within Alert
  • Participate actively in the management processes of the Rwanda team, including team meetings, sharing of information, context analysis, and strategy development
  • Participate and contribute to other Africa Programme activities and events including regional meetings, and also promote cross-learning and help create linkages between different country programmes and Alert’s PAU leads
  • Stay up to date with and participate in wider organisational discussions and processes e.g. strategic thinking, the development and pursuit of thematic programming, representation and communications
  • Perform any other tasks as may be reasonably required
  • Ensure proper implementation of all relevant Alert finance, admin, security and HR policies, in close coordination with the Rwanda finance/ admin staff as well as Alert’s Africa Programme Finance and Admin Manager;
  • Provide attentive and supportive line-management of relevant Project officers, consultants/ interns, in line with Alert’s policies and procedures, as well as Rwanda labour law;
  • Participate in organisation-wide events and discussions on related topics/projects;
  • Provide ideas and support for the development of regional programming ideas (in close collaboration with the wider Africa Programme team);
  • Take proactive steps to ensure that effective relationships are created and maintained with staff at different levels within the organisation.
Travel requirements
The job is based in Kigali with extensive travel to districts outside of Kigali as well as travel to and other international destinations.
At Alert, we have introduced Talent Management to our business model as we believe talented people are crucial to the success of our work.  We believe all individuals are talented and that success comes in matching the right talents to the right roles. 
For this role, the skills, qualifications and experience listed below are important, but we believe that to be great in this job you are likely, first and foremost, to have a talent for analytical thinking and persuasive communication, balanced with a constructive and highly collegial personal working style that can advance Alert’s goals of coalition-building and promoting peaceful outcomes in Rwanda
. This is what we will be looking for above all else.

At least Bachelor’s degree level in a relevant field
5- years’ experience of project management at an NGO, including with donor reporting and managing budgets
Strong experience in managing USAID funded projects (including PMPs)
Strong experience in managing project in area of societal healing and Reconciliation
Demonstrable technical expertise on peacebuilding
Articulate and persuasive in argument
Proven ability to build strong working relationships
Fluency in written and spoken English and French
Respectful approach to human interactions
Committed to International Alert organisational values and goals.
Highly computer literate especially in using Word and Excel
Team Player and Able to work with minimum supervision
Higher degree in a relevant field
Experience of coalition building with civil society
Experience of commissioning and managing research on relevant topics
Innovative, creative, problem-solving attitude

How to Apply
To apply, please send a completed application form and equal opportunities form at ; both of which can be found under ‘How to Apply’ which is part of the Jobs section of Alert’s website ( ).
Closing date: 16th    July 2017,
  • CV are not accepted
  • Only shortlisted Candidates shall be contacted

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