Friday, July 7, 2017

RFP Technical Assistance for the Design of ICT and Software Solutions



USAID|PRIVATE SECTOR DRIVEN
AGRICULTURAL GROWTH PROJECT (PSDAG)
REQUEST FOR PROPOSAL # IRG-RFP-17-06
USAID Contract No. AID-696-C-14-00002
For the provision of Technical Assistance for the Design of ICT and Software Solutions
Contracting Entity: International Resources Group
KG 684 St, No 19
Kacyiru/Kigali

Contents
List of Acronyms
  1. Instructions to Offerors....................................................................................................4
1.1.      Introduction...................................................................................................................4
1.2.      Offer Deadline ...............................................................................................................4
1.3.      Submission of Offers.......................................................................................................5
1.4. Requirements......................................................................................................................5
      1.4.1. General Requirements .................................................................................................5
      1.4.2. Required Documents ...................................................................................................5
     1.4.3. Deadlines and Validity of Proposal..................................................................................6
      1.4.4. Evaluation and Basis for Award......................................................................................6
  1. Scope of Work...................................................................................................................8
2.1. Background...........................................................................................................................8
      2.1.1. Partnership with MINAGRI..............................................................................................8
      2.1.2. Partnership with the Rwandan Chamber of Agriculture and Livestock (RCAL).......................9
      2.1.3. Partnerships with the private sector in freight brokerage.....................................................10
2.2.      Scope of Work and Services Required.................................................................................10
      2.2.1. Objectives.....................................................................................................................10
      2.2.2. Activities........................................................................................................................11
      2.2.3. Specific Scopes of Work.................................................................................................11
      2.2.4. Deliverables and Expected Timeline..................................................................................12
Annex 1: Cover Letter......................................................................................................................15
Annex 2: Proprietary Information Certification.....................................................................................16
Annex 3: Budget Template................................................................................................................17
List of Acronyms

A2F                               Access to Finance
BDS                              Business Development Services
CFR                               Code of Federal Regulations
CO                                USAID Contracting Officer
COP                              Chief of Party
COR                              USAID Contracting Officer’s Representative
CV                                Curriculum Vitae
DCOP                           Deputy Chief of Party
DDMS                          Digital Data Management System
FAR                               Federal Acquisition Regulations
GoR                              Government of Rwanda
IRG                               International Resources Group
M&E                             Monitoring and Evaluation
NICRA                          Negotiated Indirect Cost Rate Agreement
NGO                            Nongovernmental organization
PSDAG                         Private Sector Driven Agriculture Growth
QMS                             Quality Management Systems
RTI                                Research Triangle Institute
PHH                              Post-Harvest Handling
RFP                               Request for Proposals
RPT                               Regional Potatoes Trading
SAF                               Strategic Activities Fund
SME                              Small and Medium Enterprise
STTA                             Short-Term Technical Assistance
U.S.                               United States
USAID                          U.S. Agency for International Development
USG                              U.S. Government
VAT                              Value Added Tax
VCCF                            Value Chain Competitiveness Fund
WFP                              World Food Program
1. Instructions to Offerors


  1.1.          Introduction
International Resources Group (IRG), a wholly owned subsidiary of RTI International, implements the USAID-Rwanda Private Sector Driven Agricultural Growth Project (PSDAG), a 5-year project that increases private sector investment in agriculture. IRG, the Buyer, is soliciting proposals from companies and organizations to support IRG in implementing its Cooperative Professionalization Activity under the USAID-funded Project.
The objective of the assignment is to identify one or more service providers who can support PSDAG partners with the design of ICT and Software solutions:
  1. The Ministry of Agriculture and Animal Resources (MINAGRI): research of available technologies and design of dynamic tools for a) a farmer registration system and b) a land (farm) profiling system for commercial investment, to integrate into existing MINAGRI information systems;
  2. The Private Sector Federation / Rwanda Chamber of Agriculture and Livestock (PSF/RCAL) : research of technologies and design of dynamic tools for a system of member registration and member-to-member information exchange.
  3. Private transportation broker and Logistics Company: research of available technologies and design for end-to-end IT/software plan to support transportation service delivery.
PSDAG is seeking proposals from service providers who have experience in the following: assessing the cost and suitability of ICT, software and data management tools available on the market; identifying operations and efficiency gaps that can be improved by software; and making recommendations on options to buy and/or build solutions based on the needs of the partners. The scope does not include the cost of the acquisition, final design or building of the solutions. As a result of this support, PSDAG and beneficiary partners should be able to make procurement and investment decisions and solicit bids for the work and technologies required. Successful bidders to this RFP may therefore be precluded from participating in those subsequent bids.
The assignment is expected to be completed approximately 2 months from August 2017.
This RFP does not obligate IRG to execute a subcontract nor does it commit IRG to pay any costs incurred in the preparation and submission of the proposals. Furthermore, IRG reserves the right to reject any and all offers, if such action is considered to be in the best interest of IRG.
  1.2.          Offer Deadline
The deadline for receiving proposals is 5 pm on Friday July 28 (EST). Proposals shall be submitted electronically by email only to procurement@psdag.org.
Offerors are responsible for ensuring that their offers are received in accordance with the instructions stated herein. IRG cannot guarantee that late offers will be considered.
A bidder’s conference will be held at the PSDAG office in Kigali Rwanda on Monday July 17, 2017 from 10 am to 12 pm Rwanda time.

An Online Bidders’ Conference will be held on Monday July 17, 2017 from 3 pm to 5 pm Rwanda time. Requests to join the online meeting must be received through the procurement@psdag.org by July 13, 5 pm EST. Please include your email information in the request.
Written questions may be submitted to procurement@psdag.org through Friday, July 21, 2017, 2017 5pm EST.
1.3.            Submission of Offers
The Offeror must submit the proposal electronically with up to 3 attachments (5 MB limit) per email compatible with MS Word, MS Excel, readable format, or Adobe Portable Document (PDF) format in a Microsoft XP environment. Offerors must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment.
1.4.            Requirements
To be determined responsive, an offer must include all of documents and sections included in 1.4.1 and 1.4.2.
1.4.1. General Requirements
IRG anticipates issuing a subcontract to a company that has the ability to fulfill minimum requirements and submit a complete proposal. While IRG will provide the Subcontractor with a letter of invitation, it will be the responsibility of the Subcontractor to obtain all related travel documentation such as visas, vaccinations, etc.
To be considered eligible for consideration in response to this solicitation, the following criteria are considered essential.
  • Firms operated as commercial companies or other organizations or enterprises (including nonprofit organizations) in which foreign governments or their agents or agencies have a controlling interest are not eligible as suppliers of services.
  • Must be a registered company or NGO.
  • Having demonstrated experience with similar assignment;
  • Must be able to speak and write English.
  • Firms owned by women, youth or people with disability are encouraged to apply.
Additional qualifications highly preferred:
  • Demonstrated experience in with agriculture, farmer and land registration;
  • Demonstrated experience with GIS systems and mapping;
  • Knowledge of and familiarity with the most current innovative ICT and software solutions;
  • Capacity to price and analyze costs and benefits of technology options both upfront investment costs and longer term maintenance costs.
  • Experience with transportation services and end-to-end service platforms; and
  • Experience in Rwanda and/or East Africa trade and business.
1.4.2. Required Documents
1.        Cover Letter (see Annex 1 for template), which shall include the following information:
  • Name of the company or organization
  • Type of company or organization registration
  • Physical Address
  • Telephone Number
  • E-mail Address
  1. Technical Proposal (see section 1.4.4): Offerors will respond to the requirements of the technical proposal using guidelines provided in section 1.4.4. Page limit for the technical proposal is 12 pages total, not including CVs of proposed personnel. Offerors should use reasonable font sizes and margins for the technical proposal, and limit use of non-essential graphics and tables.
  2. Proprietary Information Certification (see Annex 2): Offerors shall certify that they have read and accepted the clauses contained therein that state that the information provided by IRG in this RFP is proprietary information and cannot be shared with any other entities.
  3. Cost Proposals (see section 1.4.4): Offerors should submit a budget in Excel format according to the template provided in Annex 3.
1.4.3. Deadlines and Validity of Proposal
The following calendar summarizes important dates in the solicitation process. Offerors must strictly follow these deadlines.
RFP published:                                                              July 7, 2017
Deadline to RSVP for Online Bidder’s Conference:         July 13, 2017, 5 pm EST
Bidders Conference:                                                      July 17, 2017 10am Kigali time
Online Bidder’s Conference:                                          July 17, 2017 3 pm Kigali time
Deadline for written questions:                                       July 21, 2017 5pm, EST
Proposals Due:                                                            July 28, 2017 5pm, EST
The dates above may be modified at the sole discretion of IRG. Any changes will be published in an amendment to this RFP.
Offerors’ proposals must remain valid for 120 calendar days after the proposal deadline.
1.4.4. Evaluation and Basis for Award
This solicitation will be judged by an evaluation panel who will use a cost/ technical best-value tradeoff analysis, i.e. the offer that results in the most appropriate solution for IRG in consideration of technical, cost, and other factors. The technical proposal is significantly more important than the cost proposal. IRG will evaluate Offeror’s proposals in accordance with the following scoring criteria:
Technical Proposal:
  1. Technical Proposal25 points
  2. Corporate Capabilities & Past Performance25 points
  3. Proposed Personnel50 points
TOTAL:          100 points
Bidders will receive an initial written review by PSDAG selection committee. Short-listed bidders will have an opportunity to present their technical approach, capabilities and experience at an oral interview. Scores from the oral interview will contribute to the final evaluation of the technical proposal.
Technical Proposal (12 pages)
  • Approach (6 pages): Offerors must include an overall approach in implementing the scope of work outlined in Section 2 that demonstrates their methodology, technical ability, and experience in implementing detailed work plan. Offerors must provide evidence of their ability to implement the scope of work with particular respect to achieving specific tasks and meeting proposed deadlines, included details of training materials they have previously developed that could be adapted for this assignment. Do not simply restate what is in the statement of work of this RFP. This means clearly outlining how the tasks will be undertaken, with what resources, taking into consideration anticipated challenges, and may involve making recommendations for implementation strategies that are not outlined in this RFP, but are based on the bidder’s best experience in working on similar projects. Offerors are requested to submit a detailed work plan demonstrating how they will conduct the training and timeline.
  • Corporate Capabilities and Past Performance (4 pages): This must include a description/profile of the company and organization, with appropriate reference to any parent company and subsidiaries. Additionally, offerors must include 3 past performance references and descriptions of similar work (under contracts or subcontracts) previously implemented as well as contact information for the companies for which such work was completed. Contact information must include at a minimum: name of point of contact who can speak to the offeror’s performance, name and address of the company for which the work was performance and email and phone number of the point of contact.
IRG reserves the right to check additional references not provided by an offeror.
  • Proposed Personnel (2 pages): This section must include a short description of proposed candidates and qualifications. Full Curriculum Vitaes (CVs) of proposed consultants should be included but do not count towards the page limit. Personnel will be judged on relevant demonstrated experience, academic qualifications, and language skills. Candidates who do not meet the minimum requirements set forth by this RFP will not be given a score.
Cost Proposal:
The cost proposal is not scored, but will serve as part of the best value analysis. Cost proposals will be evaluated for reasonableness, realism, completeness, and competitiveness. The overall price will be used as part of the tradeoff analysis to determine final selection. Offerors must submit daily rates for team members and estimated days for completion of work (though number of days may change.)
Please submit a budget in Excel according to the template provided in Annex 3. The budget must be accompanied by a narrative that explains the basis for the estimate of each line item. Supporting information should be provided in sufficient detail to allow for a complete analysis of each cost element or line item. IRG reserves the right to request additional cost information if the evaluation committee has concerns of the reasonableness, realism, or completeness of an offeror’s proposed cost.
The budget must be accompanied by a narrative of no more than 2 pages that explains the basis for the estimate of each line item. Supporting information should be provided in sufficient detail to allow for a complete analysis of each cost element or line item. IRG reserves the right to request additional cost information if the evaluation committee has concerns of the reasonableness, realism, or completeness of an offeror’s proposed cost.
The maximum that can be charged for indirect rates (overhead, fringe, G&A, administrative, or other rate) is 10% of total direct costs. If an offeror’s proposed daily labor rates exceed published USAID maximum rates, offerors must explain the rates and the rates’ base of application in the budget narrative. IRG reserves the right to request additional information to substantiate an offeror’s indirect and daily labor rates.
Please note that only international companies legally registered and operating outside Rwanda will be paid in USD. Companies legally registered and operating in Rwanda must be paid in RWF. The budget template provided in Excel has both options.
Please organize the cost proposal by the three scopes of work described in this RFP.
2.   Scope of Work
2.1. Background
The Private Sector Driven Agricultural Growth (PSDAG) project is a five-year Feed the Future project funded by USAID Rwanda implemented by IRG. The goal of the project is to increase smallholder incomes by promoting private sector investment. PSDAG has two objectives namely: a) to assist the Government of Rwanda (GoR) to increase private sector investment, and b) to facilitate increased private sector investment by upgrading Agricultural Value Chains.
2.1.1. Partnership with MINAGRI
Rwanda is a small, landlocked country with a population of 11 million, projected to be 13 million by 2020. Agriculture is a key element of the economy of Rwanda, accounting for 33.3% of GDP in 2013. Land is a finite constraint, and the mountainous topography of the country means that there are only 1.5 million ha of available arable land. Agricultural land plots are very small (80% are less than 1 ha), and over 70% of agricultural land is either on hills or on the side of hills. While the overall aim of Vision 2020 is to diversify economic activities, agriculture is still recognized as the backbone of Rwanda’s economy. Therefore, it follows that PSTA-3 goals are to transform Rwandan agriculture from a subsistence sector to a market-orientated, value-creating sector; and to grow as rapidly as possible in terms of both production and commercialization to increase rural income and reduce poverty.
The Rwanda Ministry of Agriculture and Animal Resources (MINAGRI) considers private investment in agriculture as one of the methods to achieve increased agricultural productivity, food security, and increased agricultural export production. MINAGRI is the custodian of all public marshlands set aside for agriculture. The ministry is also mandated to manage and monitor optimal use of all private land demarcated for agriculture. Over the past few years, agribusiness investors have found the process for finding both public and private land available for investment lengthy and therefore costly. At the same time MINAGRI has found it challenging to efficiently plan and monitor the progress of nation-wide public agricultural investments such as the Crop Intensification. Much geospatial information exists regarding publicly funded projects, but data resides in scattered sources and is not necessarily consolidated in a manner that makes planning efficient.
PSDAG partners with MINAGRI to facilitate private investment in agriculture by working on policy and enabling environment, private sector access to information, and increased public private dialogue. MINAGRI supports private farmers to access improved inputs through an input subsidy program. To facilitate the efficiency and accuracy of this program, MINAGRI has identified the lack of effective means for tracking distribution and use of subsidized inputs to small-holder farmers as a key constraint. There are substantial gaps in the verification process that increased the risk for fraud. This prompted the GoR to come up with an alternative distribution strategy to track input quantities from import to agro-dealer, but also highlighted the need to have a more formal system for tracking and verifying that inputs reach small holder farmers and are being used. MINAGRI is committed to developing a digital farmer registration system that can be used to improve the administration and monitoring of this program and will provide information to MINAGRI on land under production that can improve Government of Rwanda (GOR) decision making and investment strategies in agriculture. PSDAG is providing technical assistance to MINAGRI on the design of the system, including the most appropriate technologies and systems to use to collect farmer registration information, profile land use and link this system to other GOR databases.
In addition to the input distribution system, PSDAG is working with MINAGRI to address challenges related to land and private sector investment. The inability to easily identify available land for private sector investment poses a challenge to both investors and GoR officials. In 2016, the first phase of the Agriculture Land Information System (ALIS)1 was developed to begin to address this constraint. While this system provides valuable information on MINAGRI-owned parcels, there remains several areas where information and processes can be improved: information on current agriculture land use, both public and private, is outdated and static; there is a lack of a cost-effective means to gather this information; and there is an absence of a mechanism to communicate private land for sale or lease, or consolidated land available for commercial partnerships.
PSDAG is supporting MINAGRI on a second phase of ALIS that will incorporate private land parcels demarcated for agriculture use that will assist the Ministry with planning. It is important that they system communicates and is compatible with the farmer registration system used to implement subsidy programs.
2.1.2. Partnership with the Rwandan Chamber of Agriculture and Livestock (RCAL)
Rwanda’s Private Sector Federation (PSF) is an umbrella body bringing together private sector organizations to champion their business interests by advocating for an improved enabling environment for businesses to thrive. The Rwandan Chamber of Agriculture and Livestock (RCAL) is one of the chambers of PSF that is tasked with improving public-private dialogue in agriculture. In 2017, PSDAG signed an MOU with PSF to support its organization management and technical capacity to provide support to its member associations. RCAL has identified that improving member management and communication is key to improve the services it offers. To this end, PSDAG has agreed to help RCAL identify the types of software and systems that exist
www.minagri.gov.rw/investorapp; Through this application, investors can query the database to find parcels that meet minimum size, location, elevation, and/or land category parameters. A list of matching parcels is returned and a geospatial map from which layers of information regarding the parcel such as general soil type, land suitability, current land use, proximity to roads, water sources, warehouses and other infrastructure, and general agro-climatic conditions can then be displayed that could help it consolidate a database of member farmers and agribusinesses, which includes 17 member associations in Rwanda. In addition to member registry, RCAL would like the system to be able to facilitate improved communications and information sharing between RCAL and its member associations for advocacy purposes.
2.1.3. Partnerships with the private sector in freight brokerage
PSDAG’s Private Sector Engagement Strategy is based on a facilitative, market systems approach to inclusive agriculture development that catalyzes investment in productivity-enhancing technologies, builds the capacity of partners to grow their businesses and contributes to improved livelihoods and economic opportunities for Rwanda’s farmers. Through its planned activities, the project is expected to facilitate increased private sector investment in upgrading agricultural value chains namely maize, beans, Irish potato and horticulture while creating market opportunities to increase smallholder incomes. In order to facilitate increased private sector investment, PSDAG partners to increase investment in agriculture that benefits smallholder farmers.
PSDAG has partnered with a startup company in transportation, which delivers commercial transportation services to the agriculture sector. Current transportation providers in Rwanda are disorganized, fragmented and have vehicles that are consistently under-utilized, driving up costs to farmers and wholesale buyers and resulting in poor quality of services. PSDAG’s partner operates as a freight brokerage focused on making first- and last-mile domestic freight reliable, affordable, and professional. It launched its first pilot in September 2016 to distribute seeds and fertilizers directly to smallholder farmers; subsequently, it developed basic uber-like technology using Microsoft Excel and a 9-member team to make over 900 pickups and deliveries. Clients range from individual farmers to coops to EAX, large buyers and input supply companies. Revenues exceed $150,000 to-date. It intends to expand its services rapidly to reach all agricultural sectors, as well as support aggregation and export activities. In order to reach scale, it will need to invest in more sophisticated and efficient technology and software to manage more jobs per day and PSDAG is supporting the partner to identify and analyze the kind of technologies and software that are available on the market, what might need to be customized to meet its needs specific to Rwanda’s road network and mobile data network capabilities. In addition, PSDAG is supporting its partner with business development services in order for it to raise capital for expansion. Upon raising financing, the company will be able to invest in the technologies and software solutions recommended by this assignment.
2.2.             Scope of Work and Services Required
There are three sub sections to the scope of work, reflecting the needs of the three identified partners. The
following key services are required as per this solicitation:
2.2.1. Objectives
The specific objectives under the Technical Assistance for the Design of ICT and Software Solutions is
to provide PSDAG partners with:
  • Comparative analysis of available off-the-shelf software, systems and ICT solutions that could meet all or part of the partners’ needs.
  • Recommendation on what would need to be built or designed specifically for the partner’s needs;
  • Cost and tradeoff analysis for the proposed solutions;
  • Technical input for the partner to draft a Request for Quotes or Request for Proposal to solicit bids for the identified technologies and services.
2.2.2. Activities
The successful service provider will be required to:
  • Review additional documents relevant to each partner’s operations and needs specific to this RFP;
  • Meet with PSDAG and partners to discuss and refine scope of work and requirements;
  • Present an initial report to each partner separately that identifies initial proposed solutions, estimated costs and trade-offs; discuss the initial finding and recommendations and identify further research or analysis required to make final technical recommendations.
  • Develop final detailed technical design for each partner for review by PSDAG and its partners. A final design should consider the following, at a minimum:
  • System development – include personnel and roles and responsibilities, system engineering life cycle activities, technology, support services and training.
  • System maintenance - include personnel and roles and responsibilities, system engineering life cycle activities, technology, support services and training.
  • Interoperability - the ability of two or more systems (or components of a system) to communicate and send/receive data via a common set of industrial standards supported by the interoperating systems without changes.
  • Integration - the effort of putting together two or more systems (or components of a system) to work together as a unit to provide a specified function or service.
  • Site/logistics information.
  • Capability - the ability of the procured items to perform or provide the specified business operation functions to enable attainment of the specified business goals. It also considers underlying infrastructure dependencies.
  • Cost effectiveness, including a bill of quantities
  • IT Security.
2.2.3. Specific Scopes of Work
The tasks required under the Technical Assistance for the Design of ICT and Software Solutions RFP are divided into three scopes. PSDAG is seeking proposals from service providers who can offer services for all or some of the partners and bidders may apply for all or a subset of the Scope of Work and are encouraged to apply in partnership with other qualified parties.
Scope of Work A: Design for MINAGRI Farmer Registration and Land Profiling System
The successful bidder will provide technical assistance to PSDAG and MINAGRI on how to design its farmer registration and land profiling system using the most appropriate technologies and systems that maximize efficiency, ease of use and minimize cost of data collection. The bidder will need to meet with MINAGRI planning and IT staff to evaluate its current system and understand its needs. The successful bidder will identify and discuss how to leverage existing systems that are already being piloted by private sector and donors for similar farmer registration systems.
Scope of Work B: RCAL Member Registry and Management Platform
The successful bidder will provide technical assistance to RCAL to improve the way in which it registers, manages and communicates with its member farmers and agribusinesses. The bidder will need to meet with RCAL and PSF to evaluate its current system and understand its needs. The objective is to identify a low-cost solution that is easy to use and manage. The sustainability of the system will depend on RCALs ability to pay for maintenance of it and demonstrate its effectiveness to its member farmers and agribusinesses.
At a minimum, the system should be able to register members, track if membership dues were paid, communicate with member and facilitate communication between members on key issues related to private sector investment in agriculture. Ultimately the system will enable RCAL to improve the way in which it gathers information from members, improve the services it offers its members in terms of engagement with government and advocacy, and increase knowledge sharing among private sector agribusinesses.
Scope of Work C: Partnerships with the private sector in freight brokerage
PSDAG’s private partner is looking to scale operations and in order to do so, they need to improve the efficiency of how it receives and manages transportation jobs and the paperwork around them. The company needs to be able to receive requests, identify available vehicles, get quotes for vehicles and deliver services to its clients. The software should enable the company to reduce the cost over time by reducing overhead and administrative costs of managing these jobs. The successful bidder will provide technical assistance to PSDAG’s freight brokerage partner to:
  • Review existing business rules, processes and technology developed internally to manage service provision and clients.
  • Assess suitability of current tools and identify operations and efficiency gaps that can be improved by software;
  • Review existing software solutions/options on the market to fill technology needs providing examples of freight brokerage platforms used in similar industries.
  • Propose options comparing the costs and benefits of buying off the shelf products versus building technology needed.
  • Deliver end-to-end recommendations of IT/software plan to support company’s strategy, which can be funded once the company raises capital for expansion.
2.2.4. Deliverables and Expected Timeline
The entire exercise should be completed over 60 days between August and October 2017. All activities will be conducted with supervision, assistance, and guidance of the Senior Policy and Institutional Development Specialist and the PSDAG Chief of Party or her designee.
The timelines included in schedule below are illustrative, meaning they may change once the firm and consultants arrive and conduct their initial analysis and interviews. Applicants may propose an alternative timeline based on prior experience and justification.
The service provider will be responsible for the following deliverables:
Table 1 Deliverables and Illustrative Timeline
Reporting Requirements
(Activities and/or Outputs)
To be Completed
by no later than
these Due Dates2
Delivery Instructions
(# of copies, paper/electronic transmittals, formats, names of reviewers, etc.)
Implementation plan with timeframe for meetings with partners and draft schedule of meetings in country; must include notes from initial desk research.
Within 15 days of signing.
MS Word file submitted electronically to PSDAG and the partner.
Trip report that contains a detailed description of the partner’s goals and objectives, types of technologies, software and systems to be researched and assessed and notes from meetings with partners and stakeholders.
Within 45 days of signing.
MS Word file submitted electronically to PSDAG and the partner.
Presentation to partner on initial findings and proposed solutions to be refined and further researched for the final report and analysis.
Within 2 months of signing
MS PowerPoint presentation, delivered to the partner and PSDAG.
Final report with 2-3 option for proposed solutions, the anticipated costs and benefits of each and the next steps on the work required to adopt the solution.
15 days from receiving feedback from PSDAG and Partner
MS Word file submitted electronically to PSDAG and the partner, including links to resources and any attached quotes and cost analyses in MS Excel
Annex 1:          Cover Letter
[Offeror: Insert date]
Melanie Bittle
Chief of Party
Private Sector Driven Agricultural Growth (PSDAG)
International Resources Group
KG 684 St, No 19
Kacyiru/Kigali
Reference:         # IRG-RFP-17-06: Technical Assistance for the Design of ICT and Software Solutions
Subject:              [Offeror: Insert name of your organization]’s Proposal
Dear Ms. Bittle:
[Offeror: Insert name of your organization] is pleased to submit its proposal in regard to the above- referenced request for proposals. We are applying for [insert BDS, QMS or both]. For this purpose, we are pleased to provide the information furnished below:
Name of Organization’s Representative:
Name of Offeror:
Type of Organization:
Address:
Address:
Telephone:
Fax:
Email:
As required by section I, I.7, we confirm that our proposal, including the pricing information will remain valid for 120 calendar days after the proposal deadline.
Sincerely yours,
Signature
[Offeror: Insert name of your organization's representative]
[Offeror: Insert name of your organization]
Annex 2:          Proprietary Information Certification
[Offeror: Insert date]
Melanie Bittle
Chief of Party
Private Sector Driven Agricultural Growth (PSDAG)
International Resources Group
KG 684 St, No 19
Kacyiru/Kigali
Reference:         # IRG-RFP-17-06: Technical Assistance for the Design of ICT and Software Solutions
Subject:              [Offeror: Insert name of your organization]’s Proprietary Information Certification Dear Melanie Bittle:
[Offeror: Insert name of your organization] certifies that it understands any information contained in Section II of this RFP (to include the scope of work, required services, office locations and numbers, and budget template), are considered proprietary information by International Resources Group and cannot be shared with any other entities, reproduced in any form, or archived in any form after the 180 days of validity for this RFP.
Sincerely yours,
Signature
[Offeror: Insert name of your organization's representative]
[Offeror: Insert name of your organization]
Annex 3:          Budget Template
See attached excel file.

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