Tuesday, July 18, 2017

Urugo Women’s Opportunity Center (WOC),Finance and Administration Manager Jobs in Rwanda

Finance and Administration Manager
Based in Kayonza, Rwanda
The Urugo Women’s Opportunity Center (WOC) is a multi-purpose community center in the heart of Kayonza, which promotes the social and economic empowerment of women in Rwanda. The Center offers education and rights training, job-skills training and economic and employment opportunities for women and the community at-large. With the goal of achieving self-sustainability, the Center also operates revenue-generating activities to finance its educational and trainin
g work, such as lodging facilities, restaurant and bar, coffee shop, handicraft gift shop, market stalls, food production unit, and rental of space for meetings and events.  The Urugo-WOC is managed and operated by a Limited Liability Company (LLC) fully owned by Women for Women International.
The Urugo Women’s Opportunity Center seeks a qualified Finance and Administration Manager to be responsible for the day-to-day financial and administrative operations at the Center, including monitoring and analyzing the Company accounts and budget, preparing monthly financial reports, managing assets, stocks, procurement, service contracts and ensuring that all activities are carried out in strict accordance with established policies and procedures. This position reports to the Executive Director ofUrugo-WOC.
Key Responsibilities:
  • Ensure efficient, timely and accurate processing and recording of all financial transactions in the QuickBooks accounting software.
  • Ensure complete documentation and audit trail for each transaction is maintained, filed and easily retrieved.
  • Reconcile all accounts including bank statement at the end of each month or as/when required.Prepare monthly financial reports.
  • Monitor budget expenditures and provide accurate projections on a monthly basis.
  • Ensure efficient management of cash and close supervision of the Cashier and all points of sale.
  • Process Payroll and ensure timely remittance of all statutory deductions.
  • Ensure compliance with Rwanda fiscal and labor laws.
  • Coordinate annual financial audit in consultation with the Executive Director; implement audit findings.
  • Monitor financial compliance and execution of all out-sourced service delivery and contractual agreements.
  • Ensure strict compliance with all establishedcompany policies and procedures.
Administration, Procurement& Logistics:
  • Ensure the WOC site and facilities are maintained in a safe, clean and efficient manner.
  • Supervise support staff and service contracts (including; security guards, internet service provider, driver and mobile phone provider, maintenance and repair works).
  • Establish and maintain an efficient filing system for the WOC (electronic and print).
  • Manage utilities (water, electricity, sewage, refuse) and process payments to vendors as per respective contracts and invoices.
  • Responsible for timely procurement of goods and services as needed, in accordance with established policies and procedures.
  • Maintain good communication and relations with suppliers and service contractors.
  • Maintain an accurate and complete register of all WOC physical assets; oversee physical verification of assets on a regular basis.
  • Oversee the efficient management of office supplies, storage and stock inventory.
  • Support the Executive Manager to maintain insurance and legal requirements of the WOC.
Human Resources:
  • Support recruitment activities for the WOC as directed by Supervisor.
  • Maintain the personnel records for WOC staff.
  • Ensure a thorough orientation of new WOC staff and exit formalities for departing staff.
  • Administer and track staff compensation and benefits as guided by WOC policies.
  • Stay abreast of Rwanda Labor Law requirements and new initiatives; alert Executive Director to any developments that have implications for the WOC.
  • Performance manage direct reports in line with WOC’s performance management framework, including the setting of annual performance objectives, development plans, performance appraisal and regular 1:1 meetings regarding progress throughout the year.
  • Provide coaching, mentoring and on-the-job training to subordinates
  • Other Duties as Assigned by Supervisor
Required Skills &Qualifications:
  • Minimum Bachelor’s Degree in Commerce or Business Administration (accounting option preferred) or related field;CPA 2 equivalent
  • Minimum 7 years work experience, of which at least 3 years in a managerial role, in the field of accounting, auditing and management control in an international organization, NGO, audit firm or a private company.
  • Excellent computer skills including Microsoft Word, Excel, Outlook; experience with QuickBooks accounting software a strong advantage;
  • Highly organized and detail-oriented with strong analytical, reasoning and problem-solving abilities;
  • High level of integrity and ability to lead by example on standards of excellence and honesty;
  • Ability to handle confidential and sensitive information with discretion is required;
  • Fluency in English and Kinyarwanda required; French an added advantage.
Application Instructions:
All interested candidates should submit an updated CV and Cover Letter including contact information for 3 professional references to jobs@urugowoc.com by July 31st2017. Only selected candidates will be contacted.

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