Wednesday, August 16, 2017

Korea International Cooperation Agency (KOICA), Office Secretary (OS)jobs in Rwanda




JOB OPPORTUNITY 
KOREA INTERNATIONAL COOPERATION AGENCY (KOICA)
RWANDA OFFICE
Plot No. 10050, Nyarutarama, Kigali, Rwanda
14th  August 2017
KOICA
Korea International Cooperation Agency (KOICA) was founded as a government agency on April 1, 1991, to maximize the effectivene
ss of South Korea's grant aid programs for developing countries by implementing the government's grant aid and technical cooperation programs as well as promoting sustainable development, strengthening partnerships with developing partners, and enhancing the local ownership of beneficiaries.
VISION
Contributing to poverty reduction and sustainable development of the Republic of Rwanda in line with Vision 2020 of the Republic of Rwanda and Country Partnership Strategy of the Republic of Korea; further strengthening the partnership of the two countries
In order to implement the RCSP (Rural Community Support Project), KOICA Rwanda Office seeks to hire a highly qualified, dedicated and experienced Office Secretary.
RURAL COMMUNITY SUPPORT PROJECT (RCSP) Data Sheet
Project Title
 Rural Community Support Project (RCSP)
Donor
 Government of the Republic of Korea
Responsible Agency
GoK: Korea International Cooperation Agency (KOICA)
GoR: Ministry of Agriculture and Animal Resources (MINAGRI)
Project Development Objectives
  • To increase the agricultural productivity of organized farmers in the marshlands and adjacent hillsides targeted for development in an environmentally sustainable manner;
  • To increase farmers’ income in market-based value chains activities; and
  • To strengthen the participation of beneficiary farmers (men and women) with ownership based on the Korean Saemaul Undong mindset approach, self-help, diligence, and cooperation.

Project Area
RCSP will primarily be implemented in the nationwide of Rwanda. Project intervention areas for marshlands rehabilitation/development and sustainable land management on hillsides were selected jointly with KOICA and LWH-RSSP3-RCSP-FRDP/SPIU/MINAGRI technical team based on three main criteria: (i) potential water resource for irrigation and drainage development in marshland; (ii) topographical and geographical conditions in adjacent hillside areas; and (iii) farming status in the marshland and adjacent hillside areas.
Project Implementation Period:
Start Date: November 2014, End Date: December 31 2018 (50 Months)
Project Financing Data (USD million)
Total Project Cost: 12.5M (Donor: 11.0, Recipient: 1.5)
Project Components
1. Marshland and Hillside Rehabilitation and Development
1.1 Marshland rehabilitation and development: 630ha
1.2 Sustainable land management on hillsides: 1,260 ha
1.3 Rural investments for economic infrastructure: 7 sites
2. Capacity for Marshland, Hillside and Commodity Chain Development
2.1 Strengthening farmer organizations and cooperatives
2.2 Improving production technologies
2.3 Capacity building for value chain development
3. Capacity development.
3.1 Invitational training to Korea
3.2 Saemaul Undong (SMU) Training in Rwanda

4.    Project support and coordination
4.1    Project Coordination and Support
4.2    Technical Support
4.3 Provision of Equipment and Materials
Main Target Group
RCSP target group consists of smallholders in the respective project areas producing or interested in producing the rice, horticulture (fruits, vegetables) and other crops. It will be largely made up of low-income households cultivating up to 0.2 ha in marshland and 0.3 ha in hillside, who depend predominantly on agriculture to sustain their livelihood. Poorer households will also benefit from project support to SACCOs, which are open to anybody. The project will give specific support packages and to monitor the extent to which they access project benefits. Furthermore, it develops special measures to target women farmers, especially women heads of households, and resource-poor farmers with little land for cultivation to ensure their inclusion.

Organisational Framework
MINAGRI SPIU, specifically its LWH/RSSP3/RCSP Coordination, bearing the overall responsibility for implementing RCSP. RCSP is managed under RCSP implementation team to form one implementation unit (Project Support and Coordination Unit, PSCU-RCSP) embedded in the MINAGRI’s structure. KOICA will dispatch necessary Experts as a Project Consultants Unit (PCU) for technical and financial support of RCSP. To this effect, the Ministry has appointed the Project Liaison Manager, who is in charge of overall management of the Project including the control of work progress and quality, within the existing structure of the SPIU for coordination and follow up of RCSP activities in collaboration with PCU. The planning, implementation, financial management and monitoring of project activities are carried out as part of MINAGRI's regular planning, budgeting, management and monitoring activities.

Results Monitoring and Evaluation
The M&E system for RCSP builds on strong performance and fully aligned with the MINAGRI MIS. Following the envisaged coordination and implementation of RCSP under LWH-RSSP3-RCSP coordination. The LWH-RSSP3-RCSP MIS unit is responsible to streamline the M&E system at all levels. The RCSP will benefit from the extensive experience of LWH-RSSP3-RCSP M&E System in data collection tools, data management systems, reporting mechanisms and required evaluation studies will be harmonized between RCSP and RSSP3/LWH Projects and carried out jointly whenever possible to reduce costs and to further align with MINAGRI needs and standards.

Project’s Results Framework
The Project’s Results Framework highlights the PDO and intermediate result indicators and the results monitoring arrangements. The effectiveness of the results framework and results monitoring will be reviewed and validated at MTR.
RCSP Results Framework
PDO Level Results Indicators
Unit of Measure
Baseline
Targets
Dec 2015
Dec 2016
Dec 2017
Dec 2018
Project Development Objective (PDO):  (i) Increase the agricultural productivity of organized farmers in marshlands and hillsides of the sub-watersheds targeted for development in an environmentally sustainable manner; (ii) Increase farmers’ income in market-based value chains activities; and  (iii) Strengthen the participation of beneficiary farmers (men and women) with ownership based on the Korean Saemaul Undong (SMU) mindset approach, self-help, diligence, and cooperation
1.    Productivity of targeted areas ($/ha) in:
i. irrigated marshlands
ii. Non-irrigated hillsides
$/ha
%
642
642
+0%
738
+15%
867
+35%
1092
+70%
$/ha
%
470
470
+0%
540
+15%
611
+30%
705
+50%
2.    Share of commercialized agricultural products from the targeted area (marshlands/ hillsides)
%
Marsh
50%
Hillsides
30%
Marsh
50%
Hillsides
30%
Marsh
65%
Hillsides
50%
Marsh
75%
Hillsides
60%
Marsh
80%
Hillsides
70%
3. Farmers in the RCSP targeted areas that have adopted improved farming practices on the hillsides or marshlands disaggregated by sex.
%
Women
32%
Men
36%
Women
32%
Men
36%
Women
50%
Men
50%
Women
60%
Men
60%
Women
70%
Men
70%
3.    Direct Project Households,

TBD
1500
3000
5000
7000
Intermediate Outcomes Indicators






4.    Area developed/rehabilitated with improved irrigation and drainage services
Ha
0
0
200
450
630
5.    Hillsides sustainably developed by the Project 
Ha
0
100
500
900
1,260
6.    Number of cooperatives formed under SMU approach 
Number
NA
0
3
5
7
7.    Coops having access to finance (number)
Number
BR
0
2
5
7
8.    Users in irrigated marshlands rehabilitated or developed by the Project paying water charges through WUAs
%

0
95
95
95
9.    Operational water user associations
Number
BR
0
2
5
7
10.    Coops doing certified seed production
Number
BR
0
1
2
4










Office Secretary (OS)
Position: The Office Secretary will be nationally recruited by PCU and will be based at PCU/PSCU Office in SPIU/MINAGRI. He/she will be responsible for ensuring adequate backstopping for the PM/Rural Development Specialist and all Experts and Technicians in PCU Office. He/she will be responsible and reports to the PM, and Irrigation Specialist who will assign him/her duties as appropriate. Incumbent will serve as the Secretary by carrying out general office coordination and information-flow management, and providing secretarial and other related duties.
ToR:
He/she will be responsible for:
  • Administration of the daytoday affairs of the office including telephone, computers, visitors, mails, etc.
  • Assisting to the Experts and Technicians of PCU by facilitating them to carry out their works.
  • Maintaining of records (e.g. Attendance Register, Leave Records, Vehicle Records, etc.), filling and documentation.
  • Administration of correspondence, meetings, participation, etc.
  • Monthly Progress Report Update every month.
  • Assisting in Accounts Affairs.
  • Maintaining appropriate logs and chronological files of all written traffic as well as the general archive of the office
  • Daily Check the incoming and outgoing mails on due time.
  • Maintaining an updated Email address and phone lists related to the PCU's works, including the regular update of the list.
  • Providing secretarial services as required by PCU personnel (i.e. write correspondence, phone calls, photocopies, etc.)
  • Arranging appointments of the PCU personnel if required.
  • Reception of PCU visitors
  • Administrative support for the organization of the PCU/PSCU meeting and workshop including request of offers, analysis of received quotation/s, logistics requirements, accommodation and travel arrangement, etc.
  • Follow up, maintenance and distribution of the office stock of stationery, other office materials and assets by maintaining a log book for the said items and share the information.
  • Liaison on exchange of information between all the PCU personnel, and KOICA Rwanda Office.
  • Follow up the logistical arrangement for staff missions and other travel arrangements.
  • Organizing travel arrangements and hotel bookings for staff and visitors.
  • Carrying out any other duties that may reasonably or exceptionally be required to ensure the smooth cooperation of PCU’s work and optimize the functioning of the office, such as substituting for absent colleagues.
Qualifications: Education/Knowledge/Technical Skills and Experience
Experience:
OS
  • A Bachelor Degree, having at least 2 years’ experience in Secretarial work, or a master’s degree.
  • Trainings related to the position/expertise.
  • Good English ability for reporting and communication.
Technical Skills & Abilities:
  • Strong project management skills
  • Strong capacity building skills
  • Sound knowledge of the Rwanda context in terms of related position/expertise
  • Proven negotiation and networking skills
  • Good Computer skill of MS office.
  • Excellent command on both written and spoken English and Kinyarwanda.
  • Pleasing personality, good interpersonal skill.
  • Belief in KOICA’s vision, mission and core values
  • Able to use engineering maps and drawing (ACT only).
  • Able to measure the executed works on the field (ACT only).
 Working Environment / Conditions:
Work environment: Fully based in the field at the cluster level 
Salary: The salary will be based on the LWH-RSSP-RCSP, SPIU/MINAGRI Level
How to apply: 
* Interested candidates are required to submit an application form (refer to attached "Application Form") addressed to Country Director of KOICA Rwanda Office, enclosed and sealed with a "Work Plan", a notarized copy of degree certificates and of past work certificates in related field to the reception of the KOICA Rwanda Office in Nyarutarama, Golf course road, KG 34 by Monday, 21st of August 2017 before 4:00 PM.
* The "Work Plan" must be written within 2 pages in English. The relevant experience will only be effective with a hard copy of the certificates presented at submission and candidates must not be in employment elsewhere when accepting the job offer.
* Submitted copies of letter and documents are not to be returned.
* Only shortlisted candidates will be contacted for interviews.
We are looking forward to receiving your application.

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