Wednesday, August 2, 2017

ToR Research: Analysis of Farmers Participation in Agriculture Performance Contracts and Priority Crops Selection

I.    Project Overview
International Alert is a 30-year old independent and international peacebuilding organisation headquartered in London and works with people who are directly affected by violent conflict to improve their living, for more details, you can find us on: We have been operating in Rwanda since 1996, strengthening reconciliation, reintegration and conflic
t management among people affected by conflicts and genocide in the country.
With funding from European Commission in Rwanda, International Alert and Pro-Femmes Twese Hamwe are implementing the Inclusive Engagement for Change Project (IE4CP). This project seeks to address sustainable agriculture and food security which are recognised as a priority in Rwanda’s Economic Development and Poverty Reduction Strategy (EDPRS II 2013-2018) and both expected to stimulate economic growth and greatly contribute to poverty reduction.  Specifically, regarding chronic malnutrition in children, EDPRS II notes that malnourished children risk losing 10% of their lifetime earning potential and that the physical and mental damage associated with poor fatal growth and stunting are irreversible after the age of two. Malnutrition can cause countries to lose up to 3% of GDP. The Rwanda National Food and Nutrition Plan 2013-2018 recognises that despite major economic and poverty reduction progress, improvements in nutrition and household food security remains a “foundational issue”. The government recognises that civil society has a crucial role to the implementation of the EDPRS II, as well as in the implementation of key national policies and that it is paramount that citizens are provided with the capacity to uphold this role.
Alert’s IEC4P project endeavours therefore to foster farmers’ participation in agriculture planning and budgeting which will result in more ownership over agriculture development programs. In achieving this, the project aims to have three main expected results:
ER1. Local CSOs increase capacities in agricultural planning, budgeting, monitoring and evaluation
ER2. Mutual accountability mechanisms are set up between local authorities, farmers and civil society to improve food security
ER3. Actionable recommendations from target districts inform national planning and budgeting
II.    Purpose of the assignment
International Alert is commissioning a piece of research under expected result 2 of the IEC4P project to determine the extent to which the process of determining which crops to grow is inclusive of the farmers who grow those crops, the level of participation of farmers in agricultural contracts, and the relationship between the two.
The study will also explore perceptions of farmers on the efficiency of different agriculture practices including monocropping versus multi-cropping which will be compared to scientists’ perceptions. The study will use these perceptions to provide recommendations for increased engagement of farmers in the decision-making process and therefore increasing food security, principally at household level.
III.    Scope of Work
This research study is to be conducted in the three districts of IE4CP interventions (Bugesera, Huye and Nyamagabe) and participants including farmers, agriculture and food security-focused cooperatives, agriculture scientists, agriculture policy makers, and other agriculture sector actors.
The study design and methodology will be discussed and agreed with the project team and with the implementing partners at the beginning of the consultancy.
Duration, Geographic Coverage and Timeline
The research should be completed within 45 days beginning as soon as possible. The study will be conducted in the three districts, within sectors and/or villages that the consultant will sample based on his/her technical proposal.
The study will include the following phases:
Phase I
Preparatory phase
Key documents of the project will be submitted to the consultant. The consultant will:
  • Do a desk review of all documentation
  • Prepare a work plan jointly with the project team
  • Finalise methodology of the study, including but not limited to the finalisation of the sample size, the development of both quantitative and qualitative tools. The methodology will need to be validated by the project team.
Phase II

Field work
Field work will take place in the targeted districts. During the field work, and with the support of the project team and the civil society partners, the consultant will collect and analyse data from which he/she will draft a report.
Phase III
Draft report
The consultant will prepare a draft report based on the field work findings with the project team and partners will provide a round of comments to.
Phase IV

Final report
A final report will be developed, taking into consideration the feedback provided by Alert and partners. Creative ways to present the findings would be encouraged.
The consultant will be supervised by the IEC4P Project Manager
IV.    Deliverables
1.    A detailed research plan shared with International Alert and Pro-Femmes Twese Hamwe within 5 days of signing the contract. This research plan should include:
  • A summary literature review
  •  A joint work plan
  • A methodology including sample size, development of both quantitative and qualitative tools.
  • Study design
2.    A draft research report within 30 days following the signing of the contract
3.    A final research report, incorporating comments and feedback from International Alert and Pro-Femmes Twese Hamwe. The final report should at a minimum include the following:
  • Acknowledgements
  • Glossary/Acronyms
  •  Introduction
  • Executive Summary
  •  Methodology
  • Limitations
  • Findings and discussion
  • Conclusion and recommendations
  • Appendices
4.    Facilitate a restitution workshop in Kigali in which the consultant will present findings to Alert and Pro-Femmes Twese Hamwe, stakeholders, and key government institutions.
V.    Responsibilities
International Alert will:
  • Facilitate access to project documents including full technical proposal, M&E plan, and will officially contact district administrations to facilitate field visits.
  • Be available during the research period to answer specific questions and provide ad hoc support such as making connections to key interviewees in the field.
The consultant will:
  • Manage his/her transport and will be responsible for his/her own security in the field while collecting data
  •  Abide with International Alert security and safety policy in the field
  • Be responsible for presenting findings during the validation workshop that will be planned together with project team.
VI.    Profile of the Consultant
The study will be offered to a shortlisted consultant or consultancy firm who meet the following requirements:
  • A Master’s degree in a relevant field (agriculture or rural development)
  • An in-depth knowledge of agriculture and food security related programming and research
  • An in-depth knowledge of rural development issues in Rwanda
  • Excellent research and analytical skills
  • Over 10 years of experience in conducting quantitative research in agriculture sector; knowledge of mixed method is an added value.
  • Proven experiences of previous assignments including development of analyses, of similar nature and engaging communities using participatory methodologies.
  • Excellent English speaking and writing skills
  • Report writing skills
VII.    Terms and Conditions of Solicitation
Bid Requirements
Consultants who meet the profile of the consultant above should submit an Expression of Interest (maximum10 pages long), which should include the following:
  • A suitability statement, including commitment to availability for the entire assignment
  • A clear statement of proposed study methodology
  • A detailed work plan
  • A detailed financial proposal, including daily cost per major activity
  • Updated curriculum vitae, clearly stating qualifications and experience
  • 3 references from organizations that have contracted the consultant proving ability to carry out a Baseline.
 Notice of Non-Binding Solicitation
International Alert reserves the right to reject any and all bids received in response to this solicitation, and is in no way bound to accept any proposal. We additionally reserve the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate. Quantities are estimates only at this time and will be subject to change.
All information provided as part of this solicitation is considered confidential. In the event that any information is inappropriately released, International Alert will seek appropriate remedies as allowed. Proposals, discussions, and all information received in response to this solicitation will be held as strictly confidential, except as otherwise noted. 
Prior to the expiration of the validity of the proposal, International Alert shall notify the successful company that submitted the highest scoring proposal in writing and will invite for contract negotiations. Alert reserves the right to invite the second ranking company for parallel negotiations
Right to Final Negotiations
International Alert reserves the option to negotiate on the final costs, and final scope of work, and also reserves the option to limit or include third parties at Alert’s sole and full discretion in such negotiations.  Upon failure to reach agreement on the contents of the contract as stipulated in this document, Alert has the right to terminate the negotiations and invite the next-best rated company for negotiations. 
All communication regarding this solicitation shall be directed to appropriate parties at International Alert. Contacting third parties involved in the project, the review panel, or any other party may be considered a conflict of interest, and could result in disqualification of the proposal.
Award of a proposal does not imply acceptance of its terms and conditions. International Alert reserves the option to negotiate on the final terms and conditions.
VIII.    How to submit an application
Send applications to the undersigned not later than 14th August 2017 at 5pm Kigali time.
The application should contain CVs of lead consultants, capacity statement, proposed schedule/workplan of activities, examples of previous research studies; two professional references, technical and financial proposal.
Please write to:
Country Coordinator
International Alert Rwanda and Burundi

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