Advisor to the Executive Director Jobs Vacancy

 Job Title
Advisor to the Executive Director
Reporting recruitments
Reporting directly to and Line-managed by the Executive Director
Purpose of Position

The Executive Director is crucial in terms of leadership and management and holds many responsibilities that are essential in maintaining the sustainability of the organization. It is important that the special advisor to the executive director possess strong over
all knowledge and personal skills in many different areas in order to be a successful and efficient leader.
The  Advisor to the Executive Director will  support to the Executive Director to fulfil his responsibilities
Main Responsibilities and Deliverables

Operational planning and management
  • Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organisation
  • Ensure that the operation of the organisation meets the expectations of The Board of Directors, donor funders and constituents
  • Oversee the efficient and effective day-to-day operation of the organisation
  • Draft policies for the approval of the Board and prepare procedures to implement the organisational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate
  • Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained
  •  Provide support to the Board by preparing meeting agendas and supporting materials
Program planning and management
  • Oversee the planning, implementation and evaluation of the organisation's programs and services
  • Ensure that the programs and services offered by the organisation contribute to the organisation's mission and reflect the priorities of the Board
  • Monitor the day-to-day delivery of the programs and services of the organisation to maintain or improve quality
  • Oversee the planning, implementation, execution and evaluation of special projects
Human resources planning and management
  • Determine staffing requirements for organisational management and program delivery
  • Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff
  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
  • Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission
  • Ensure that all staff receive an orientation to the organisation and that appropriate training is provided
  • As part of the latest performance management process for all staff, monitor the performance of staff on an on-going basis and support the implementation of a six-monthly and annual performance review
  • Coach and mentor staff as appropriate to improve performance
  • Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures
The list of responsibilities is by no means exhaustive and the post holder may be requested to undertake other relevant and appropriate duties as required. The job description may be subject to regular review and appropriate modification.
Responsible for the management and performance of the various   teams under the Executive Director.
Behavioural Competencies
Organisational Awareness
Understands how their job contributes and delivers NAR vision, mission and goals in accordance with NAR values and the organisational strategic plan
Planning and Delivery of Work
Thinks ahead, managing time, priorities and risks, and developing structured and efficient approaches to deliver work on time and to a high standard
Considers the information that is available, identifies options and makes timely decisions
Working with Others
Takes responsibility to build and maintain positive relationships and value the opinion of others
Team Building
Works in a participatory and inclusive manner to encourage team support of one another, mentoring, coaching and accompaniment
Communicating and Influencing others
Presents information and ideas clearly and convincingly, ensuring that messages are understood; and that others see NAR as credible and engage with the organisation
Managing Change
Is able to be flexible to sustain performance when situations change, workload increases and priorities shift


Professional Experience, Knowledge and Skills

Minimum Qualification: Degree in Communication, Management, Business Studies, Economics or a related field 2-5 years professional management experience in the non-profit sector, working with civil society organisations and state institutions in Rwanda or regionally.
  • Knowledge of leadership and management principles as they relate to non-profit organisations
  • Knowledge of all national legislation applicable to local NGO organisations including: employment standards, human rights, occupational health and safety, taxation, health insurance coverage
  • Knowledge of current community challenges and opportunities relating to the mission of the organisation
  • Knowledge of human resources management
  • Knowledge of financial management
  • Knowledge of project management
Skills and Abilities
  • Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
  • Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organisation.
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organisation.
  • Excellent writing skills in English and Kinyarwanda with experience drafting reports for a variety of audiences
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organisation and to create new opportunities.
  • Experience of working as team and positively influencing change
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organisation.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organisation.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
  • Plan: Determine strategies to move the organisation forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization
  • Excellent IT skills (Word, Excel and PowerPoint) for the latest Windows application

How to apply:
Interested candidates should send an application letter with updated Curriculum Vitae in English including 3 names of Professional referees to
The deadline for receiving applications is 16th February 2018
Please mention ADVISOR TO THE EXECUTIVE DIRECTOR as the subject of your mail application.
*Note that only short-listed candidates will be contacted.