ARC , Procurement Officer Jobs Vacancy

ARC is looking for a qualified, self-driven and committed individual - in the position of Procurement Officer, based full time in Kigali HQ Office.
Key responsibilities:
  • Manage and maintain the in-house procurement monitoring and tracking tool to equip the program with the necessary information for strategic decision making
  • Identify, assess and recommend potential suppliers and ensure necessary information is available to support the selection of suppliers while ensuring standard processes are followed.
  • Contribute to negotiations with new suppliers on terms and conditions of orders, with guidance from the Procurement Manager, in order to ensure ARC obtains the best terms and lowest costs
  • Manage a team of staff, providing advice, guidance and training to ensure individual and team objectives are delivered to agreed standards and deadlines
  • Review and prepare Purchase Orders and any supporting documentation for approval by the appropriate stakeholder and ARC authorized personnel
  • Review, amend and prioritize purchase requests and provide recommendations to requesters, to support the procurement of goods and services, at competitive quality and value for ARC
  • Follow standard emergency response practices to support ARC to quickly respond and deploy emergency supplies and needed resources to affected areas in case of crisis
  • Design, develop and oversee the maintenance of procurement databases and records, ensuring accuracy of information and its availability and accessibility for others
  • Assume the responsibilities and serve in an acting role in the absence of the Procurement Manager
Minimum qualifications:
  • A0 Bachelor’s degree in Procurement Management, Operations Management, Business Administration, Supply Chain Management, Humanitarian Logistics, or other related field required, with additional relevant work experience
  • Professional certifications such as CIPS, CPP CSCP preferred
  • Demonstrated continuous education and specialized trainings in procurement and logistics management
  • Minimum 3 years’ experience in key positions in procurement or operations, with experience working for a reputable and large humanitarian or development INGO preferred
  • Demonstrated ability and technical skills in supply chain and asset management
  • Proven skills and knowledge in the design and use of Information Management Systems (IMS)
  • Knowledge of donor’s procurement policies (US Gov, UNHCR etc.)
  • Computer literacy skills with Microsoft application packages
  • Experience working on procurement activities including purchasing, vendor research, etc.
  • Experience coordinating with suppliers (e.g. retailers, wholesalers and traders)
  • Experience supervising staff desired
  • Ability to communicate in spoken and written English with aptitude in reporting are mandatory
  • Fluency in French and Kinyarwanda preferable
Please submit 1 page Cover letter, an updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most current employer/supervisor - via email to: with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is February 26, 2018 at 16:00hrs. Only applications received through the above stated email address will be considered. Only shortlisted candidates will be contacted.

American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.