Proximity Justice (PJ),ToR: Justice Caravan

Proximity Justice (PJ): is not a concept defined in international conventions or texts, but has been developed by RCN J&D to indicate the need to bring the institution of justice to the people. By using it in developing and post-conflict countries, RCN J&D has developed the concept, which includes the following components: timeliness (justice delivered within a reasonable time), affordability, geographic accessibility, legitimacy and citizen participation. Under this concept, to meet the needs of citizens and ensure the right to justice, justic
e services must go well beyond improved access to justice through legal representation, support and advice.
RCN Justice & Democracy (RCN J&D) is a Belgian non-governmental organization (NGO) founded in 1994 in the aftermath of the Rwandan genocide. It aims to ensure the respect of the fundamental rights of each individual, in particular the right to justice and the rights enshrined in international human rights conventions. In the wake of the genocide, RCN J&D supported the reconstruction of the Rwandan justice system. Recently its programme has focused on strengthening the demand-side and supply-side of the justice sector by building the capacity of relevant actors (including CSOs, Abunzi, MAJ Agents, and Executive Secretaries) and by raising awareness amongst Rwandan citizens of basic rights, in particular women’s land rights, and how to claim them through appropriate justice services.
In August 2015, RCN J&D began a 41 month project funded by the Swedish International Development Agency (Sida) – represented by the Swedish Embassy in Rwanda –in five districts which will build upon previous work. The project, entitled Strengthening Proximity Justice in Rwanda (SPJR) has three main strands:
I.    Building the capacity of Justice Sector Actors (e.g. the Abunzi and the MAJ).
II.    Building the capacity of CSOs, particularly those involved in the justice sector.
III.    Public awareness on basic rights, key laws and the functioning of the justice system.
Regarding the 3rdstrand of the SPJR project (Public awareness) RCN J&D seeks a partner to work with RCN J&D and its partners to design and deliver a mobile edutainment road show to be known as “The Justice Caravan”.
The Justice Caravan will move around five districts of Rwanda covered by the SPJR project (Burera, Gicumbi, Ngororero, Nyabihu, and Nyarugenge) attracting a thousand or more members of the public to each event. The audience will be given key messages about basic rights, key laws, the functioning of the justice system, and available justice services, using entertaining means (e.g. forum theatre, song, dance, and other well-established methods) to be designed by the partner, in close collaboration with RCN J&D and its partners.
Each event should be participatory and highly engaging for the audience. The show put on by the partner will last ½ day and will visit a total of 30 different locations over the 5 districts (exact locations to be chosen in collaboration with District Authorities and RCN J&D).
Key local and district authorities (e.g. Good Governance Officers, MAJ Agents, Executive Secretaries, Mayor/Vice Mayor, JRLOS District Committee Members, etc) and local CSOs who can provide free legal aid services to audience members (both during, and after the caravan leaves), should be closely involved in the planning and delivery of the justice caravan with RCN J&D and the partner.
RCN J&D will provide technical direction to the Justice caravan and will train actors / animators on key justice sector issues to prepare them for the Caravan.
To ensure a good attendance, the partner will need to mobilise citizens by announcing the arrival of the caravan in the community in the week leading up to each event (e.g. by community radio spots; through public meetings; vehicles equipped with loud speakers etc.). The partner will ensure to liaise with local authorities and security services (inc. Police) to ensure public safety during the visit of the Caravan.
The partner is free to propose additional products and materials, and different approaches, in their methodology not specifically mentioned in this ToR if they feel it will enhance the results of the Justice Caravan.
1)    Overall Objective
1.1    To raise public awareness in five districts on basic rights, key laws, the functioning of the justice system, and available justice services.
2)    Specific Objectives:
2.1    Work with RCN J&D and its partners to design “the Justice Caravan”; a participatory, engaging and entertaining ‘road show’ event which can be repeated in different locations;
2.2    Take the Justice Caravan to 30 different locations spread across the five SPJR districts during June - August 2018.
3)    Expected results:
3.1    Over 30,000 members of the pubic in the five SPJR districts (the audience) participate in 30 visits of the Justice Caravan to increase their knowledge on basic rights, key laws and proximity justice;
3.2    Messages on basic rights, key laws and proximity justice tailored to vulnerable and marginalised groups and women are delivered;
3.3    The audience share and debate their experiences, expectations and recommendations on Proximity Justice issues;
3.4    The audience use knowledge gained from the Justice Caravan to correctly reference procedures and laws when discussing or exercising their rights.
4)    Deliverables
4.1    Inception report detailing the methodology (including project goals and objectives; a timeline indicating the proposed schedule; important milestones and deliverables; possible risks; and dependencies, is validated by RCN J&D.
4.2    Report on preparation phase of the caravan is validated by RCN J&D (including the design phase, training of actors/animators, dress rehearsal , mobilization strategy, measures taken to engage relevant authorities (including local and district officials and security services), locations to be visited on which dates)
4.3    Final report detailing the results achieved according to those expected by RCN J&D (see section 3).
5)    Organisation’s Profile
The organisation must have the requisite skill set and credible track record of working in Rwanda in order to fulfil the objectives. The organisation is responsible for delivering quality work in a timely manner. Specifically, the organisation is expected to have the following expertise:
Essential Experience for the Organisation:
  • Experience of working with partners to develop similar ‘roadshow’ type events;
  • Have knowledge about the culture of Rwanda;
  • Oral and written proficiency in French, English and Kinyarwanda (RCN J&D reports to our donor in English, the Justice Caravan will be delivered in Kinyarwanda, and RCN J&D is predominantly Francophone).
Desirable Experience for the Organisation:
  • Thematic experience of the Rwandan justice sector, human rights, conflict resolution or the Rwandan legal framework;
  • Have demonstrable knowledge about the cultural variations of Gicumbi, Burera, Nyabihu, Ngororero and Nyarugenge.
6)    Guidelines for Application
Applications should include:
(i)    A cover letter demonstrating a solid understanding and ability to deliver the requirements of this consultancy,
(ii)    Evidence of the organisation’s previous experience delivering similar work, including sources and amounts of funding and themes of the events produced.
(iii)    References and/or certificates of satisfactory executionfrom three clients who can be contacted by RCN J&D to establish the quality of previous similar work delivered within the previous 18 months preceding the application deadline.
(iv)    A proposed methodology (including project goals and objectives; a timeline indicating the proposed schedule; important milestones and deliverables; possible risks; and dependencies (causality).
(v)    A section detailing the resources and experience which the partner can contribute towards the realisation of the objectives, for example: possession of a truck which converts to a stage; having a pre-existing team of script writers and actors; evidence of contacts with local and district and local authorities in the five districts.
(vi)    The CVs of the lead staff to implement the work.
(vii)    Rwanda Revenue Tax Clearance Form
(viii)    Proof of Registration with the Rwanda Development Board

Applications should be sent, in English or French, via email to or by hard copy to RCN Justice & Démocratie, Maison No 48, KG 599St, Rukiri 1, Remera, Kigali. If submitting by hard copy please includes 4 copies of your submission in a sealed envelope with your contact details clearly marked on the front. Submissions must be made by Monday 5 March 2018 at 9amPlease write “Justice Caravan” in the subject of the email.
 Only short listed candidates will be contacted.