Friday, February 2, 2018

Rwanda Information and Communication Technology Association (RICTA),Administration/Finance & HR Officer Jobs Vacancy



Rwanda Information and Communication Technology Association
Rwanda (RW) Domain name Registry | Rwanda Internet Exchange (RINEX)
RECRUITMENT NOTICE
Rwanda Information and Communication Technology Association (RICTA) is a not-for profit technology organization with the vision to enable the local Internet. RICTA manages the .RW domain name for Rwanda, and also the Rwanda Internet exchange Point RICTA seeks to recruit for the position of Administration/Finance/HR Officer
POSITION/TITLE: Administration/Finance & HR
Officer
DEPARTMENT: Finance/Administration/HR
POSITION TYPE: FULL TIME /PERMANENT
REPORTING TO: Finance/Administration/HR Manager
JOB DESCRIPTION
Finance:
  1. Implement financial policies and procedures;
  2. Work closely with the finance manager to ensure smooth operation of all finance matters;
  3. Documents financial transactions by entering account information into the Accounting software;
  4. To process timely disbursement, adjustment, receipt vouchers and payroll and ensure that the proper cost centers are charged in accordance with the Financial Regulations and Rules as well as the Staff Regulations and Rules;
  5. Assist the Finance manager with end of year financial reports;
  6. Maintains accounting controls;
  7. Substantiates financial transactions by auditing documents;
  8. Maintains financial security by following internal controls;
  9. Reconciles financial discrepancies by collecting and analyzing account information.
Administration:
  1. Oversees maintenance of signature files;
  2. Monitors and maintains supplies;
  3. Establishes and maintains filing systems;
  4. Facilitates in coordinating meetings and events with stakeholders, and local Internet community;
  5. Prepares petty cash requests;
  6. Prepares and distributes agendas, minutes, and follows-up as required for specific committees and project meetings
Human Resource:
  1. Working closely with various departments assisting line managers to understand and implement policies and procedures;
  2. Liaising with a range of people involved in policy areas such as staff performance and health and safety;
  3. Helping in recruiting staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, and selecting candidates;
  4. Administering payroll and maintaining employee records;
  5. Interpreting and advising on employment law;
  6. Analyzing training needs in conjunction with departmental managers.
  7. Help and assist the manager in employees’ contracts in accordance with established procedures
  8. Assist with writing and distributing new releases announcing important information and events
Required Academic Qualifications, Competences and Skills.
  1. Degree in Business Administration, Finance Management, Accounting or any other related fielded field;
  2. A minimum of 3 years’ experience in finance/accounting and/or office management;
  3. Understanding of accounting processes and procedures;
  4. Good level of competence in Microsoft EXCEL©, WORD© and computerized Accounting software;
  5. Should be proficient in budgeting, variance reporting, bank reconciliation and cash management;
  6. Should have strong organizational and interpersonal skills with the ability to multi-task, prioritize and work under pressure amidst competing demands;
  7. Excellent communication skills with ability to express ideas clearly, logically and effectively;
  8. Fluent spoken and written English, and have knowledge of Kinyarwanda and French;
  9. High integrity and accountability, and good team work spirit;
  10. Proven problem solving and analytical skills;
How to apply:
Please follow the instructions as stated below as failure to do so could lead to disqualification. Applicants should submit an application Letter, CV/Resume, and copies of relevant Degree certificate to;
Chief Executive Officer RICTA
8 KG 7, 6th Floor, Telecom House
Kacyiru, Kigali, Rwanda
Or send the application by E-mail to hr@ricta.org.rw
RICTA is an equal opportunity employer.
Only successful candidates will be contacted. For all other inquiries please contact our offices directly
Application deadline:
Wednesday, 14th February 2018 at 5pm CAT

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